Hybrid Office Coordinator: Data, Reception & Ops

Installed Building Products Portland; New Hope (MN); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Life Insurance

Short- & long-term disability

Paid vacation and holidays

Growth opportunities

Job summary

AMD Distribution seeks an organized Office Coordinator in New Hope, MN to manage daily office operations, data processing, and front-desk duties. You will act as the first contact for visitors and vendors, maintain data integrity across systems, and support sales, purchasing, and warehouse teams.

The role requires attention to detail, reliability, and the ability to work in a partially remote, team-oriented environment. Hours are M-F with overtime as needed and hourly pay ranging from $24 to $30.

Qualifications

• Experience in data processing, order fulfillment, or a similar role.
• Familiarity with inventory management systems and order processing software.
• Strong attention to detail and accuracy in data entry.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a partially remote, team-oriented environment.
• Self-starter who turns priorities into completed work with minimal oversight.
• Consistent follow-through.

Responsibilities

• Serve as the primary receptionist
• Process, enter, and maintain accurate data across internal systems and a shared inbox
• Verify order specifications, materials, and quantities before production of fabricated items
• Communicate with sales, purchasing, and warehouse teams regarding order requirements
• Coordinate with warehouse fabrication staff to ensure timely delivery of products
• Coordinate and facilitate the shipment of LTL/FTL orders
• Assist with document preparation, filing, and record management
• Provide prompt and helpful responses to resolve any issues or problems that arise

Skills

Data processing

Order processing

Inventory management systems

Attention to detail

Communication

Team collaboration

Self-starter

Follow-through

Tools

Order processing software

Inventory management software

Job description

AMD Distribution seeks an organized Office Coordinator in New Hope, MN to manage daily office operations, data processing, and front-desk duties. You will act as the first contact for visitors and vendors, maintain data integrity across systems, and support sales, purchasing, and warehouse teams.

The role requires attention to detail, reliability, and the ability to work in a partially remote, team-oriented environment. Hours are M-F with overtime as needed and hourly pay ranging from $24 to $30.