Hybrid Office Coordinator - Data, Reception & Scheduling

AMD Distribution; New Hope (MN); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Short- and long-term disability

Hospital indemnity

Accident coverage

Critical illness coverage

Supplemental life insurance

401(K) with company match

Longevity Stock Program

IBP Foundation

Scholarship opportunities

Employee Financial Assistance Program

Paid vacation and holidays

Opportunities for growth and advance

Job summary

AMD Distribution, an insulation specialty distributor/fabricator and IBP subsidiary, is seeking an organized Office Coordinator in New Hope, MN. You will support daily office operations, data processing, and front-desk duties, acting as a primary resource for visitors, customers, and vendors.

Join a fast-paced team where accuracy, proactive follow-through, and collaborative communication are valued. The role offers a partly remote-friendly environment, standard business hours, and opportunities

Qualifications

• Experience in data processing, order fulfillment, or a similar role.
• Familiarity with inventory management systems and order processing software.
• Strong attention to detail and accuracy in data entry.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a partially remote, team-oriented environment.
• Self-starter who turns priorities into completed work with minimal oversight
• Consistent follow-through

Responsibilities

• Serve as the primary receptionist
• Process, enter, and maintain accurate data across internal systems and a shared inbox
• Verify order specifications, materials, and quantities before production of fabricated items
• Communicate with sales, purchasing, and warehouse teams regarding order requirements
• Coordinate with warehouse fabrication staff to ensure timely delivery of products
• Coordinate and facilitate the shipment of LTL/FTL orders
• Assist with document preparation, filing, and record management
• Provide prompt and helpful responses to resolve any issues or problems that arise

Skills

Data processing

Order fulfillment

Inventory systems

Order processing software

Attention to detail

Communication skills

Interpersonal skills

Team collaboration

Self-starter

Follow-through

Tools

Inventory management systems

Order processing software

Job description

AMD Distribution, an insulation specialty distributor/fabricator and IBP subsidiary, is seeking an organized Office Coordinator in New Hope, MN. You will support daily office operations, data processing, and front-desk duties, acting as a primary resource for visitors, customers, and vendors.

Join a fast-paced team where accuracy, proactive follow-through, and collaborative communication are valued. The role offers a partly remote-friendly environment, standard business hours, and opportunities