Hybrid Office Assistant — Collaborative Support

KPFF Consulting Engineers; Los Angeles (CA); Hybrid; USD 55,000 - 69,000; Full time

Benefits offered by this job

7 paid holidays

2 weeks vacation

2 weeks personal and sick time

401(k) employer contributions

Paid Family Leave: 60% for up to 6 wks

Hybrid work schedule

Cell Phone Stipend

Way We Work stipend

Medical, vision, dental insurance

Semi-annual bonuses

Educational events

Job summary

KPFF Consulting Engineers in Downtown Los Angeles is seeking an Office Assistant to join our Administrative team. You will be the first contact for visitors and support daily office operations, scheduling, meetings, and events.

The role requires 2 years of admin experience, proficiency in Microsoft Office, Teams and SharePoint, and strong communication. Training period is in-office with a possible hybrid schedule after.

Qualifications

• 2 years of full-time administrative experience with High School Diploma required.
• Must communicate clearly and professionally in all modes of communication.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with PDF management and organization.
• Competent with Microsoft Teams 365 and SharePoint.
• Competent with office machines and operations.
• Competent in proofing and quality control.
• Positive attitude and ability to work in a collaborative team environment.
• Adapt quickly, identify and resolve problems.
• Strong attention to detail and time management.
• Ability to manage multiple priorities and recurring deadlines.
• A passion for continuous improvement.

Responsibilities

• The Office Assistant is part of an Administrative team reporting to the Director of Business Operations.
• The ideal candidate desires to collaborate with a team, is highly organized, flexible with team needs, and has a history of providing excellent service.
• Serve as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness.
• Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
• Maintain office facilities, including kitchen, breakroom, coffee services, and shared spaces to ensure a clean, organized, welcoming, and professional environment.
• Maintain office supply stock, the functionality of office kitchen equipment, and coordinate ordering and vendor support as needed.
• Communicate clearly and provide accurate, timely status updates, progress reports, and priorities to stakeholders.
• Ability to facilitate meetings, document key information, and communicate action items and outcomes effectively.
• Other general office administration tasks as assigned.

Skills

Communication

Microsoft Office

PDF management

Microsoft Teams

SharePoint

Proofreading

Time management

Attention to detail

Multitasking

Customer service

Education

High School Diploma

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Teams 365

SharePoint

PDF software

Job description

KPFF Consulting Engineers in Downtown Los Angeles is seeking an Office Assistant to join our Administrative team. You will be the first contact for visitors and support daily office operations, scheduling, meetings, and events.

The role requires 2 years of admin experience, proficiency in Microsoft Office, Teams and SharePoint, and strong communication. Training period is in-office with a possible hybrid schedule after.