Operations & Events Specialist (Hybrid)

University of Chicago; Town of Hyde Park (NY); Hybrid; USD 39,000 - 50,000; Full time

Job summary

University of Chicago is seeking an experienced administrative specialist to provide specialized business support for routine office and location activities. You will autonomously improve procedures, ensure facilities run smoothly, and support a broad range of internal and external stakeholders.

This role centers on DIL’s day-to-day operations, coordinating events, visa/appointment documentation, and maintaining organizational systems with a proactive, collaborative approach in a hybrid work

Qualifications

• 5–7 years of related work experience.
• Familiarity with organizing and managing events.
• Curiosity with using AI to improve daily processes.
• Prior experience with coding languages (R or Claude Code).
• Consistent in-person availability.

Responsibilities

• Draft departmental visa applications and academic appointment requests; coordinate with staff to ensure complete submissions.
• Independently support staff on- and off-boarding processes.
• Create and maintain organized departmental files and records; identify improvement areas.
• Oversee recruitment life cycle for student workers; coordinate with SSD HR.
• Stay up to date on University policies related to student workers and relay information.

Skills

Proactive communication

Organizational skills

Calendar management

Event coordination

Independent work

Education

Bachelor’s degree in a related field

Tools

Asana

Slack

Google Suite

Job description

University of Chicago is seeking an experienced administrative specialist to provide specialized business support for routine office and location activities. You will autonomously improve procedures, ensure facilities run smoothly, and support a broad range of internal and external stakeholders.

This role centers on DIL’s day-to-day operations, coordinating events, visa/appointment documentation, and maintaining organizational systems with a proactive, collaborative approach in a hybrid work