Administrative Specialist: Hybrid Office & People Support

Brown and Caldwell, Inc.; Chicago (IL); Hybrid; USD 57,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee assistance program

Paid time off

Parental leave

Paid holidays

401(k) with employer match

Performance bonus eligibility

Employee referral bonuses

Tuition reimbursement

Pet insurance

Long-term care insurance

Job summary

Brown and Caldwell is seeking a dedicated Administrative Specialist to support the Chicago office, delivering professional administrative services and ensuring a welcoming, efficient work environment. You will help manage daily operations, assist with onboarding, travel, and correspondence, and support health and safety and facilities tasks.

The role emphasizes collaboration across in-person and hybrid work settings, with responsibilities spanning office management, visitor coordination, and

Qualifications

• Minimum 2 years in a similar administrative role.
• Proficient with MS Office and IT support basics.
• Experience in office management, onboarding, and safety programs.

Responsibilities

• Office management and coordinating meetings/events to foster collaboration.
• Provide day-to-day administrative support and guest handling.
• Coordinate travel, expenses, and correspondence for staff.
• Assist onboarding/offboarding and HR-related tasks.
• Support health and safety programs and internal communications.

Skills

MS Office

IT support

Office management

Communication skills

Document formatting

Customer service

Education

High School Diploma

Associate or Bachelor’s degree preferred

Tools

Adobe PDF

Bluebeam

SpecLink

Job description

Brown and Caldwell is seeking a dedicated Administrative Specialist to support the Chicago office, delivering professional administrative services and ensuring a welcoming, efficient work environment. You will help manage daily operations, assist with onboarding, travel, and correspondence, and support health and safety and facilities tasks.

The role emphasizes collaboration across in-person and hybrid work settings, with responsibilities spanning office management, visitor coordination, and