Hybrid Multi-State Payroll & HR Administrator

API Heat Transfer; Chicago (IL); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work flexibility

Career development

Recognition programs and peer culture

Competitive pay & benefits

Job summary

API Heat Transfer is seeking a Payroll and HR Administrator to own weekly payroll operations across multiple states for our US workforce, ensuring accuracy, compliance, and timely delivery. You will partner with internal teams to resolve employee issues, maintain data integrity, and support HR initiatives.

Key responsibilities include processing weekly payroll for multiple states with regulatory compliance, managing deductions, overseeing ADP WorkforceNow data entry, generating payroll reports,

Qualifications

• Associate's degree plus minimum 5 years of multi-state payroll experience, OR minimum 7 years of multi-state payroll experience without degree
• Advanced proficiency in Microsoft Excel and Word required
• Demonstrated expertise in ADP WorkforceNow, including Smart Compliance, Analytics, Payroll, G/L, Custom Reporting, and iReports
• Experience with Performance Review and Goal modules (preferred)
• Willingness to travel up to 20% domestically as needed for training, audits, or site support
• Ability to collaborate with other departments and work independently
• Ability to review and manage calendars

Responsibilities

• Process weekly payroll for multiple states with precision and timeliness, ensuring full compliance with federal, state, and local regulations
• Calculate, track, and manage all deductions (benefits, garnishments, wage assignments) with accuracy and documentation
• Oversee new-hire data entry and termination processing in ADP WorkforceNow, serving as a quality checkpoint
• Generate and distribute weekly and monthly payroll reports to HR and Finance teams
• Respond to employee and manager inquiries in a timely manner
• Support recruitment efforts as needed, including scheduling interviews
• Contribute to process improvements and compliance updates
• Support learning management system administrative tasks
• Participate in audits as needed
• Assist with engagement and/or training events

Skills

Multi-state payroll

Attention to detail

Collaboration

Time management

Education

Associate's degree

Tools

ADP WorkforceNow

Excel

Word

Smart Compliance

Analytics

Payroll G/L reporting

Custom Reporting

iReports

Job description

API Heat Transfer is seeking a Payroll and HR Administrator to own weekly payroll operations across multiple states for our US workforce, ensuring accuracy, compliance, and timely delivery. You will partner with internal teams to resolve employee issues, maintain data integrity, and support HR initiatives.

Key responsibilities include processing weekly payroll for multiple states with regulatory compliance, managing deductions, overseeing ADP WorkforceNow data entry, generating payroll reports,