Payroll Specialist

TCWGlobal; Tustin (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

TCWGlobal is seeking a meticulous Payroll Specialist to own the end-to-end payroll process for our growing team. You will ensure accurate, on-time pay across states and manage complex benefits reconciliations.

Responsibilities include processing bi-weekly payroll with ADP Workforce Now, benefits audits, off-cycle payrolls, timecard reviews for California compliance, and year-end reporting with W-2s and 1095-C.

Qualifications

• 3+ years of dedicated payroll experience, specifically managing multi-state payrolls.

Responsibilities

• Process bi-weekly payroll for employees across multiple states using ADP Workforce Now.
• Perform monthly audits of insurance billings and reconcile with payroll deductions.
• Manage off-cycle payrolls, manual checks, voids and adjustments as required.
• Review employee timecards for accuracy, including California meal/rest period compliance.
• Audit benefit deductions and retirement contributions for plan compliance.
• Lead year-end close and distribution of W-2s and 1095-C forms.
• Serve as primary point of contact for questions about paychecks, taxes, and deductions.
• Oversee state and local tax registrations and payroll tax returns with a third-party provider.

Skills

Payroll processing

Multi-state payroll

Analytical skills

Tools

ADP Workforce Now

Excel (VLOOKUP, Pivot Tables)

Job description

We are seeking a meticulous Payroll Specialist to own the end-to-end payroll process for our growing team. This is not just a data-entry role; you will be responsible for the accuracy of multi-state tax compliance and the complex reconciliation of benefit premiums. You will ensure that every employee is paid accurately and on time.

Key Responsibilities

• Multi-State Payroll Processing: Process bi-weekly payroll for employees across multiple states using ADP Workforce Now, ensuring compliance with varying state-specific labor laws and tax withholdings.
• Benefits Reconciliation: Perform monthly audits of insurance billings (Health, Dental, Vision, Life) against payroll deductions to ensure accuracy and resolve any discrepancies with carriers.
• Off-Cycle Management: Independently manage off-cycle payrolls, manual checks, voids, and adjustments as required for terminations or corrections.
• Timecard Auditing: Review and audit employee timecards for accuracy, including hours worked, overtime, premiums, and California meal/rest period compliance.
• Deduction Audits: Conduct regular audits of benefit deductions, 401(k)/retirement contributions, garnishments, and other voluntary/involuntary deductions to ensure alignment with plan documents and legal limits.
• Year-End Reporting: Lead the year-end closing process, including the verification and distribution of W-2s and 1095-C forms.
• Inquiry Management: Serve as the primary point of contact for employee questions regarding paychecks, tax withholding, and benefit-related deductions.
• Tax Compliance: Manage state and local tax registrations; oversee the filing of quarterly and annual payroll tax returns via our 3rd-party provider.

Qualifications & Skills

• Experience: 3+ years of dedicated payroll experience, specifically managing multi-state payrolls.
• Technical Expertise: At least 1 year of experience using ADP Workforce Now and advanced proficiency in Excel (VLOOKUPs, Pivot Tables are a must).
• Reconciliation Skills: Proven experience in benefits reconciliation
• Knowledge: Deep understanding of FLSA classifications, state-specific overtime laws, and nexus rules.