Hybrid Meetings Maestro | Budget & Vendor Expert

American College of Obstetricians and Gynecologists; Washington; Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid Parental Leave

Breastfeeding Friendly Workplace

Flexible work schedule

Commuting Allowance

Generous Paid Time Off

Holiday Pay

Life Insurance

401(k) contributions

Medical, Dental, Vision Insurance

Tuition Reimbursement

Job summary

American College of Obstetricians and Gynecologists is seeking a Meeting Manager to plan and execute in-person, hybrid, and virtual events. You will manage venues, budgets, and vendor relations to ensure successful outcomes.

The role requires coordinating registrations, meeting technology, and on-site execution; it offers a hybrid schedule with weekly office presence in Washington, D.C. and frequent travel for site visits.

Qualifications

• Bachelor’s degree required; CMP preferred.
• 5+ years of meeting/event planning in associations, hotels, or corporate settings.
• Experience with event registration platforms and meeting tech.

Responsibilities

• Research and recommend venues for assigned meetings and conduct site visits; prepare evaluation reports and recommendations.
• Develop and manage budgets; review historical data and monitor expenses to stay within budgets.
• Negotiate pricing, contracts and services with hotels, venues, and vendors, including AV, security, transportation, and printing.
• Develop comprehensive meeting specifications including space, sleeping rooms, F&B, AV, and transportation.

Skills

Budget management

Contract negotiation

Vendor coordination

Interpersonal communication

Hybrid work adaptability

Travel readiness

Education

Bachelor's degree

CMP designation

Tools

NetForum

eShow

Zoom

MS Office

Event registration platforms

Job description

American College of Obstetricians and Gynecologists is seeking a Meeting Manager to plan and execute in-person, hybrid, and virtual events. You will manage venues, budgets, and vendor relations to ensure successful outcomes.

The role requires coordinating registrations, meeting technology, and on-site execution; it offers a hybrid schedule with weekly office presence in Washington, D.C. and frequent travel for site visits.