Hybrid Meetings & Events Manager

American-College-of-Obstetricians-and-Gynecologists; Washington (District of Columbia); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work schedule

Commuting allowance

Generous paid time off

Health insurance (Medical, Dental, and

Vision insurance

Company-sponsored team outings

Job summary

American College of Obstetricians and Gynecologists (ACOG) is seeking a Meeting Manager to plan, organize, and execute in-person, hybrid, and virtual events. You will source venues, negotiate contracts, manage budgets, and coordinate registration and meeting technology to ensure successful outcomes.

The role requires at least five years of experience in meeting planning within associations or similar environments, with a preference for CMP designation.

Qualifications

• Bachelor's degree required.
• Minimum of five years of progressively responsible meeting and event planning experience in an association, hotel, corporate, or similar environment.
• Experience with association management systems, event registration platforms, and meeting technology; NetForum, eShow, Zoom, and MS Office preferred.
• CMP designation preferred.

Responsibilities

• Research and recommend venues for assigned meetings and conduct site visits as needed.
• Develop and manage budgets for assigned meetings and monitor expenses to stay within budgets.
• Negotiate pricing, contracts, and services with hotels, venues, and vendors.
• Develop meeting specifications including space, sleeping rooms, F&B, AV, and transportation.
• Manage meetings from planning to on-site execution and post-event closeout.
• Coordinate attendee registration and meeting technology for events.
• Lead pre-convention meetings and communicate requirements to venues and vendors.
• Identify risks and escalate issues impacting budget or attendee experience.
• Review invoices for accuracy and adherence to contracts and budgets.
• Prepare post-event debriefs and recommendations for future meetings.
• Support virtual meetings using Zoom and other platforms.

Skills

Budget management

Contract negotiation

Vendor coordination

Event technology

Hybrid/work coordination

Education

Bachelor's degree

CMP designation preferred

Tools

NetForum

eShow

Zoom

MS Office

Job description

American College of Obstetricians and Gynecologists (ACOG) is seeking a Meeting Manager to plan, organize, and execute in-person, hybrid, and virtual events. You will source venues, negotiate contracts, manage budgets, and coordinate registration and meeting technology to ensure successful outcomes.

The role requires at least five years of experience in meeting planning within associations or similar environments, with a preference for CMP designation.