Hybrid Meetings Lead: Budget, Logistics & Experience

American College of Obstetricians and Gynecologists (ACOG); Washington (District of Columbia); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid Parental Leave

Flexible work schedule

Commuting Allowance

Generous Paid Time Off

Holiday Pay

Life Insurance

401(k) Contributions

Medical, Dental, Vision Insurance

Tuition Reimbursement

Team Outings

Job summary

American College of Obstetricians and Gynecologists (ACOG) in Washington, DC seeks a Meeting Manager to plan and execute in-person, hybrid, and virtual events. You will source venues, negotiate contracts, manage attendee registration, meeting technology, and on-site execution, while aligning with budgets and stakeholder needs.

This role requires at least five years in meeting planning, strong vendor relations, and comfort with travel.

Qualifications

• Bachelor’s degree required.
• 5+ years meeting and event planning experience in an association, hotel, corporate, or similar environment.
• Experience developing and managing event budgets, negotiating contracts, and working with hotels, venues, and event-service vendors.
• Experience with association management systems, event registration platforms, and meeting technology; Zoom proficiency.
• Certified Meeting Professional (CMP) designation preferred.

Responsibilities

• Research and recommend venues for assigned meetings and conduct site visits; prepare site evaluation reports and recommendations.
• Develop and manage budgets for assigned meetings and monitor expenses.
• Negotiate pricing, contracts, and services with hotels, venues, and vendors including audiovisual, security, transportation, printing, and other event-support providers.
• Develop comprehensive meeting specifications including space, sleeping rooms, F&B, AV, room sets, and transportation.
• Manage assigned meetings from planning through on-site execution and post-event closeout.
• Coordinate attendee registration, meeting technology, virtual platforms, and related systems.
• Lead pre-convention meetings and communicate event requirements to venues and stakeholders.
• Identify risks and address issues affecting budgets or attendee experience.
• Review invoices and ensure charges align with contracts and budgets.
• Prepare post-event debriefs and recommendations for future meetings.
• Support virtual meetings and events using Zoom and other platforms.
• Assist with Annual Clinical & Scientific Meeting and other department initiatives.

Skills

Event budgeting

Contract negotiation

Vendor coordination

Stakeholder communication

Hybrid work adaptability

Travel readiness

Education

Bachelor's degree

Tools

NetForum

eShow

Zoom

Microsoft Office

Job description

American College of Obstetricians and Gynecologists (ACOG) in Washington, DC seeks a Meeting Manager to plan and execute in-person, hybrid, and virtual events. You will source venues, negotiate contracts, manage attendee registration, meeting technology, and on-site execution, while aligning with budgets and stakeholder needs.

This role requires at least five years in meeting planning, strong vendor relations, and comfort with travel.