Hybrid Meeting Planner I — Client Liaison & Events

Maritz; Santa Clara (CA); Hybrid; USD 65,000 - 71,000; Full time

Benefits offered by this job

Health, dental, vision benefits

401k plan

Paid time off

Tuition reimbursement

Year-end holiday closure

Job summary

Maritz is seeking a Meeting Planner I in Santa Clara, CA. This role supports client programs from contract turnover to final billing, coordinating site visits and detailed agendas while managing budgets and ensuring top-tier service.

You’ll work as the main client contact, coordinating with suppliers and clients to meet objectives, track expenses, and maintain meticulous records. Hybrid role with 20% travel and a strong focus on relationship management.

Qualifications

• Bachelor’s degree or equivalent experience.
• 1–3 years of experience in event or meeting management, including budget maintenance.
• Strong organizational and communication skills with the ability to manage multiple projects.
• Proficiency in Microsoft Office and ability to learn new technology quickly.
• Nice To Have: Destination knowledge or prior hotel sales experience.
• Experience developing and maintaining client and supplier relationships.

Responsibilities

• Manage programs and events from contract turnover through final billing using business management systems.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

Skills

Strong organizational skills

Strong communication skills

Ability to manage multiple projects

Budget maintenance

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

Maritz is seeking a Meeting Planner I in Santa Clara, CA. This role supports client programs from contract turnover to final billing, coordinating site visits and detailed agendas while managing budgets and ensuring top-tier service.

You’ll work as the main client contact, coordinating with suppliers and clients to meet objectives, track expenses, and maintain meticulous records. Hybrid role with 20% travel and a strong focus on relationship management.