Meeting Planner I

Maritz; Santa Clara (CA); Hybrid; USD 65,000 - 71,000; Full time

Benefits offered by this job

Health, dental, vision benefits

401k plan

Paid time off

Tuition reimbursement

Year-end holiday closure

Job summary

Maritz is seeking a Meeting Planner I in Santa Clara, CA. This role supports client programs from contract turnover to final billing, coordinating site visits and detailed agendas while managing budgets and ensuring top-tier service.

You’ll work as the main client contact, coordinating with suppliers and clients to meet objectives, track expenses, and maintain meticulous records. Hybrid role with 20% travel and a strong focus on relationship management.

Qualifications

• Bachelor’s degree or equivalent experience.
• 1–3 years of experience in event or meeting management, including budget maintenance.
• Strong organizational and communication skills with the ability to manage multiple projects.
• Proficiency in Microsoft Office and ability to learn new technology quickly.
• Nice To Have: Destination knowledge or prior hotel sales experience.
• Experience developing and maintaining client and supplier relationships.

Responsibilities

• Manage programs and events from contract turnover through final billing using business management systems.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

Skills

Strong organizational skills

Strong communication skills

Ability to manage multiple projects

Budget maintenance

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

Meeting Planner I

Functions as the primary client liaison and lead for assigned programs/events. Manage corporate meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all planning from post contract execution to final billing, while providing unparalleled levels of customer service. Work closely with client contact to understand and meet program objectives/outcomes.

What You’ll Be Doing

• Manage programs and events from contract turnover through final billing using business management systems.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

What You’ll Bring

• Bachelor’s degree or equivalent experience.
• 1–3 years of experience in event or meeting management, including budget maintenance.
• Strong organizational and communication skills with the ability to manage multiple projects.
• Proficiency in Microsoft Office and ability to learn new technology quickly.
• Nice To Have: Destination knowledge or prior hotel sales experience.
• Experience developing and maintaining client and supplier relationships.

Working Logistics & Things You Should Know

• Hybrid role based in Santa Clara, CA.
• Expectation to travel up to 20% for site inspections and event execution.
• Compensation range: $65,000 - $70,500 determined based on location, experience and qualifications.

Benefits

• Medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more.

EEO Statement

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. No calls or agencies please.