Hybrid Meeting Planner — Flexible Work & Growth

BCD Travel; Cupertino (CA); Hybrid; USD 62,000 - 76,000; Part time

Benefits offered by this job

Flexible Working

Room to Grow

Everyone has a voice

Make your move

Healthcare and travel discounts

Job summary

BCD Meetings & Events in the US (Cupertino, CA) seeks a Meeting Planner. You will lead event planning from venue research through onsite execution, coordinating with peers and vendors to deliver flawless results.

The role requires strong budgeting, timelines, and communication, with hybrid work and travel flexibility. Candidates typically have 3+ years in meetings planning; hourly pay is $45–$55, depending on experience.

Qualifications

• A college degree from a 4-year institution.
• The ability to travel regularly.
• Technology experience. Our ideal candidate possesses 3+ years as a meeting planner in this industry.

Responsibilities

• Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met.
• Consult with Client during research of venues to ensure a strategic, targeted search ensuring Client requirements are met in meeting specifications.
• Understand and effectively communicate all process and policies to clients.
• Build, monitor and maintain concise and accurate event budgets.
• Negotiate vendor contracts and build long lasting partnerships.
• Partner with your team mates to create clear & simple attendee communications and registration websites.
• Create a well-timed and accurate communication plan.
• Communicate effectively with all hotel & vendor partners.
• You’ll be responsible for hotel rooms, designing and communicating room sets, offsite events, ground transportation, and signage.
• Utilize all client systems, understand & maintain process & data integrity with all systems.
• Ensure everyone has a positive and memorable experience.
• Communicating with all levels of an organization.
• Providing a consultative approach to planning.
• Managing timelines and effectively communicating timelines to clients and vendors.
• Understanding contract language and negotiating with 3rd party vendors.
• Following processes and procedures outlined by client.
• Project management and solving problems.
• Establishing long lasting, professional relationships with clients, co-workers and vendors alike.
• Teamwork makes the dream work!
• Technology and mastering new technology tools and systems.

Job description

BCD Meetings & Events in the US (Cupertino, CA) seeks a Meeting Planner. You will lead event planning from venue research through onsite execution, coordinating with peers and vendors to deliver flawless results.

The role requires strong budgeting, timelines, and communication, with hybrid work and travel flexibility. Candidates typically have 3+ years in meetings planning; hourly pay is $45–$55, depending on experience.