Hybrid Meeting Planner - 8-Month Contract

JobDiva, Inc.; Framingham (MA); Hybrid; USD 110,208,000 - 128,117,000; Part time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401k Retirement Fund

Job summary

JobDiva, Inc. is seeking a Project Manager to coordinate meetings and events for US domestic entities. The role is hybrid with two on-site days (Tuesdays and Wednesdays) in Framingham, MA, with potential additional on-site as needed.

You will manage venues, contracts, and full event delivery for 500+ meetings annually, liaising with internal clients and vendors. The contract position is 8 months, paying $40.00 per hour, with standard 40-hour weeks.

Qualifications

• Experience coordinating meetings and events, with sourcing venues and contracts.
• Strong communication and client-service orientation is essential.
• Ability to manage multiple tasks in a fast-paced environment while staying organized.

Responsibilities

• Understand meeting objectives with internal clients.
• Plan all aspects of meetings and events including site selection and hotel contracts.
• Negotiate terms for venue, F&B, transportation, and related services.
• Evaluate venues, manage budgets, and perform cost analysis.
• Coordinate on-site logistics and provide coverage as needed.
• Attend industry events to stay current on travel and meeting management trends.
• Collaborate with fellow planners to streamline workflows and improve processes.
• Assess software tools to support meeting planning and execution.

Skills

Microsoft Office

PowerPoint

Excel

Outlook

Word

Customer service

Communication

Meeting planning

Multi-tasking

Team collaboration

Tools

Cvent

Aventri

Bizly

Groupize

Job description

JobDiva, Inc. is seeking a Project Manager to coordinate meetings and events for US domestic entities. The role is hybrid with two on-site days (Tuesdays and Wednesdays) in Framingham, MA, with potential additional on-site as needed.

You will manage venues, contracts, and full event delivery for 500+ meetings annually, liaising with internal clients and vendors. The contract position is 8 months, paying $40.00 per hour, with standard 40-hour weeks.