Senior Event Coordinator

Planet Group; Framingham (MA); Hybrid; USD 69,000 - 76,000; Part time

Job summary

Planet Group seeks a Senior Event Coordinator in Framingham, MA for a 6-month hybrid contract. You will coordinate all aspects of meetings and events, including venue research, contract negotiation, budgeting, and on-site support for U.S. domestic events.

Responsibilities span site selection, hotel arrangements, F&B, transportation, and coordination of events from small trainings to large conferences. Strong MS Office and event-management tool experience preferred.

Qualifications

• Strong proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Word).
• Excellent written, verbal, interpersonal and presentation skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Previous meeting/event/hospitality/travel industry experience preferred.

Responsibilities

• Coordinate all aspects of company meetings and events from site selection to on-site support.
• Research venues, negotiate contracts and manage pricing for event components.
• Assist budgets, cost analysis and overall meeting expenses.
• Plan events from small trainings to large conferences for U.S. entities.

Skills

Microsoft Office

Multitasking

Organizational skills

Communication

Team collaboration

Tools

Cvent

Aventri

Bizly

Groupize

Job description

Senior Event Coordinator

Contract length: 6 months
Location: Framingham, MA Hybrid
Pay: $50/hr - $55/hr, (DOE)

Responsible for coordinating all aspects of meetings and events, including researching venues, negotiating contracts, and providing comprehensive support to internal clients. The Meeting Planner is responsible for the successful planning and execution of meetings, events, and conferences for U.S. domestic entities. This role works as part of a team supporting more than 500 meetings annually.

Major Areas of Responsibility

• Partner with internal clients to understand meeting objectives, requirements, and expectations.
• Plan and coordinate all aspects of company meetings and events, including site selection, hotel accommodations, food and beverage, off-site events, transportation, and other related services.
• Negotiate contracts and pricing for all meeting and event components.
• Determine meeting specifications and evaluate potential meeting locations and venues.
• Assist internal clients with budget development, cost analysis, and overall meeting expenses.
• Book and oversee meetings of all sizes, ranging from small training sessions to large conferences.
• Provide on-site event support when required or requested.
• Conduct site visits as needed to ensure selected venues meet conference needs and established standards.
• Attend industry events, association meetings, and networking opportunities to maintain current knowledge of the travel and meetings industry.
• Maintain a strong understanding of Strategic Meeting Management Programs and industry best practices.
• Provide feedback to management regarding department needs, opportunities, and initiatives.
• Identify and recommend ways to streamline workflows and improve meeting planning processes.
• Evaluate software and technology solutions that support meeting and event planning.
• Perform special projects and other duties as assigned.

Required Skills and Qualifications

• Strong proficiency with Microsoft Office, particularly PowerPoint, Excel, Outlook, and Word.
• General knowledge of meeting registration and event management tools such as Cvent, Aventri, Bizly, or Groupize.
• Knowledge of the travel and hospitality industry.
• Outstanding customer service skills.
• Excellent written, verbal, interpersonal, and presentation skills.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple priorities and remain flexible in a fast-paced environment.
• Previous meeting, event, hospitality, or travel industry experience preferred.
• Ability to thrive in a busy environment while managing multiple projects and shifting priorities.
• Strong change management skills and adaptability.
• Ability to remain focused, meet deadlines, and complete tasks efficiently.
• Strong collaboration skills and the ability to work effectively within a team environment.
• Resourceful problem solver with the ability to leverage relationships and available resources to resolve challenges.