Project Manager - Mid-Level

Lancesoft; Framingham (MA); Hybrid; USD 47,000 - 63,000; Full time

Job summary

Lancesoft is seeking a Project Manager to coordinate meetings and events for US Domestic entities, including 500+ annual meetings. The role requires strong MS Office skills, contract negotiation, and cross-functional collaboration, working in a hybrid environment from Framingham, MA.

The candidate will manage planning for all meeting components, ensure on-site execution, and contribute to process improvements. This is a contract position of 8+ months with a $40/hour W2 rate.

Qualifications

• Experience in planning and coordinating meetings/events.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Experience negotiating contracts and working with venues.

Responsibilities

• Coordinate all aspects of meetings and events from concept to execution.
• Research venues, negotiate contracts (hotel, F&B, transportation).
• Manage budgets and cost analysis with internal clients.
• Oversee on-site coverage and site visits as needed.
• Maintain industry knowledge through events and networking.

Skills

Customer service

Communication

Multitasking

Team collaboration

Problem solving

Flexibility

Tools

PowerPoint

Excel

Outlook

Word

Cvent

Aventri

Bizly

Groupize

Job description

Job title: Project Manager

Duration: 08+ Months

Contract Pay Rate: $40 per hour on W2 (inclusive of all)

Location: Framingham, MA

Schedule: Hybrid (2 days on site Tuesdays and Wednesdays, may be required for additional depending on the need)

Job Description

Responsible for coordinating all aspects of meetings and events. This includes researching venues, negotiating contracts and providing full support to internal customer. Meeting Planners provide full support and effective delivery of all meetings, events and conferences for the US Domestic entities. Meeting Planner works as part of a team to manage over 500 meetings annually.

Responsibilities

• Work with internal clients to understand meeting objectives
• Responsible for the planning all aspects of company meetings and events (Site selection, negotiate contract terms for hotel, Food & Beverage, off-site events, transportation…)
• Negotiation of contracts for all meeting components
• Determine meeting specifications and evaluate potential meeting locations/venues
• Assists internal client with budget and cost analysis
• Books and oversees all size meetings from small training to larger conferences.
• Provides on-site coverage if required/requested.
• As necessary, conducts site visits to ensure selections meet conference needs and standards
• Attends industry related events to maintain state of the art knowledge of the travel industry.
• Attends association meetings and participates in industry networking opportunities to maintain full understanding of Strategic Meeting Management Programs.
• Provide feedback to Manager on department needs and initiatives
• Recommendations to streamline workflow
• Evaluation of software technology to support meeting planning
• Performs special projects as assigned

Required Skills

• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• General knowledge of Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize)
• Knowledge of travel industry
• Outstanding customer service skills
• Excellent communication and interpersonal skills(written, verbal and presentation)
• Ability to follow through on objectives, be detail oriented, stay organized and remain flexible
• Must be able to multi-task
• Previous meeting/event planning experience or similar (ie. Hotel or Travel Industry Experience)
• Must thrive in a very busy atmosphere and be able to manage many things at one time with the ability to shift gears and prioritize
• Change management skills and flexibility
• Ability to focus and get the job done while avoiding distractions.
• Strong ability to collaborate with other Planners and work within a team environment
• Great at being resourceful and leveraging relationships to problem solve.