Hybrid Marketing Admin - Growth, Events & CRM

WilkinGuttenplan, P.C.; East Brunswick Township (NJ); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Flexible work arrangements

Generous PTO

Medical, Dental, Vision

401(k) with employer match

Summer Fridays

Flexible work schedules

Job summary

WilkinGuttenplan, P.C. is seeking a Marketing Admin to join our growing Marketing team in New Jersey.

This hybrid role supports marketing, recruiting, business development and employee engagement, with opportunities to gain hands-on experience across multiple disciplines in a fast-paced professional services environment. The ideal candidate is highly organized, proactive and collaborative, with strong communication skills, proficiency in Microsoft Office and CRM tools like HubSpot.

Qualifications

• Bachelor's Degree in Marketing, Communications or related field.
• Proficient in Microsoft Office Suite, especially PowerPoint and Excel.
• Experience with HubSpot, Canva, PandaDoc, Bill.com, or Expensify preferred.
• Excellent proofreading with attention to detail.
• Strong writing, communication and presentation skills.
• Excellent organizational and time management abilities; multitasking capability.
• Excellent interpersonal skills and a positive attitude.
• Demonstrate alignment with the firm's core values: Honesty, Candor, Continual Learning, Innovation, Mentorship, Leadership, Team Player, Client Commitment, Community Oriented.

Responsibilities

• Coordinate client, referral, retirement, and holiday gifting with smart reporting.
• Manage promotional items, merchandise, and inventory including storage and counts.
• Support recruiting events, trade shows, and internal events with logistics and setup.
• Coordinate employee engagement initiatives and Culture Committee activities.
• Maintain HubSpot CRM data, cleanup lists, create segments and reports.
• Add and maintain client, prospect, and employee records in HubSpot; manage access.
• Support proposals and business development materials and PandaDoc management.
• Monitor inboxes and route/respond to requests appropriately.
• Coordinate vendor communication, approvals, invoicing, and expense processing via Bill.com/Expensify.
• Refresh intranet content; assist Canva organization and cleanup.

Skills

Microsoft Office Suite

PowerPoint

Excel

HubSpot

Canva

PandaDoc

Bill.com

Expensify

Writing and communication

Organizational skills

Interpersonal skills

Culture alignment

Education

Bachelor's Degree in Marketing, Communications or related field

Tools

HubSpot

Canva

PandaDoc

Bill.com

Expensify

Job description

WilkinGuttenplan, P.C. is seeking a Marketing Admin to join our growing Marketing team in New Jersey.

This hybrid role supports marketing, recruiting, business development and employee engagement, with opportunities to gain hands-on experience across multiple disciplines in a fast-paced professional services environment. The ideal candidate is highly organized, proactive and collaborative, with strong communication skills, proficiency in Microsoft Office and CRM tools like HubSpot.