Marketing Operations Assistant (Hybrid) | IP Firm

Fross Zelnick Lehrman & Zissu; New York (NY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Fross Zelnick Lehrman & Zissu seeks a Marketing Assistant to support the Marketing Operations Manager and the broader Marketing and Business Development team. The role covers marketing, events, digital communications, CRM, research, and rankings with a hands-on, proactive approach.

The ideal candidate is detail-oriented, organized, and collaborative, capable of coordinating emails, bios, websites, and reports while working with attorneys, vendors, and external partners. Hybrid NYC office.

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or related field.
• 1–2 years of relevant experience in a professional services or legal environment preferred.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word.
• Experience with CRM systems (such as InterAction or Nexl), email marketing platforms (such as Vuture, Constant Contact, Mailchimp), website content management systems, project management tools, or similar marketing technology is preferred.
• Strong writing, proofreading, and formatting skills.
• Strong organizational and time management skills with the ability to manage multiple assignments and deadlines simultaneously.
• Comfortable conducting research, working with data, and learning new platforms and subject matter.
• Interest in marketing, business development, branding, professional services, and intellectual property is strongly preferred.

Responsibilities

• Support day-to-day marketing and business development projects, including email communications, invitations, attorney bios, website updates, social media, presentations, and other firm materials.
• Coordinate the firm’s newsletter process, including formatting, website updates, CRM distribution, resends, and LinkedIn posting.
• Maintain CRM contacts and lists, and assist with research on companies, prospective clients, conferences, attendees, and other business development opportunities.
• Assist with client events, CLE programs, conferences, and sponsorships, including invitations, RSVPs, attendee research, event materials, vendors, and onsite coordination.
• Responsible for creating and formatting marketing and business development reports using data from email, social media, website traffic, events, CRM, and campaigns.
• Keep project and legal directory information organized, including Airtable trackers, files, reports, referee information, approvals, and next steps.
• Provide administrative support, including invoice tracking and submission, payments, credit card reconciliation, meeting scheduling, travel arrangements, and itineraries.
• Bring strong attention to detail and ownership to your work, from proofreading materials to communicating progress, asking thoughtful questions, and helping the team keep projects moving.

Skills

MS Office

Outlook

Excel

PowerPoint

Word

Writing

Time management

Research

Attention to detail

Education

Bachelor's degree

Tools

InterAction

Nexl

Vuture

Constant Contact

Mailchimp

CMS

Project management tools

Job description

Fross Zelnick Lehrman & Zissu seeks a Marketing Assistant to support the Marketing Operations Manager and the broader Marketing and Business Development team. The role covers marketing, events, digital communications, CRM, research, and rankings with a hands-on, proactive approach.

The ideal candidate is detail-oriented, organized, and collaborative, capable of coordinating emails, bios, websites, and reports while working with attorneys, vendors, and external partners. Hybrid NYC office.