Practice Assistant Litigation

Confidential Jobs; Pittsburgh (Allegheny County); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Confidential Jobs’ Labor & Employment practice seeks a Practice Assistant to deliver administrative and legal support to attorneys, manage documents, calendars, and client matters, and ensure timely delivery of services. The role includes preparing and filing legal documents, managing conflicts, and maintaining confidential records to support efficient litigation workflows.

The position offers a hybrid work arrangement following onboarding, with opportunities to collaborate across the practice

Qualifications

• High school diploma or equivalent required.
• Associate degree, legal studies coursework, or paralegal certificate preferred.
• Minimum of one year experience supporting attorneys in a litigation or Labor & Employment environment.
• Experience within a law firm or professional legal services organization preferred.
• Experience preparing court filings and legal documentation is highly desirable.

Responsibilities

• Prepare, format, proofread, print, scan, and convert legal correspondence, pleadings, discovery documents, and other legal materials.
• Prepare and electronically file legal documents in accordance with court procedures.
• Perform conflict checks, prepare engagement letters, and assist with opening new client matters.
• Maintain electronic and paper client files per document management and retention policies.
• Manage attorney calendars, schedule meetings, monitor deadlines, and coordinate appointments using Outlook.
• Coordinate business travel arrangements through approved systems.
• Prepare and submit attorney expense reports.
• Assist with attorney billing, time entry, and pre-bill review using legal billing software.
• Collaborate with other Practice Assistants to support multiple attorneys.
• Maintain confidentiality and adhere to firm policies.
• Perform additional administrative and legal support duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Written & verbal communication

Discretion & confidentiality

Team collaboration

Education

High school diploma or equivalent

Associate degree / paralegal certificate

1 year experience supporting attorneys in litigation or Labor & Employment

Experience in a law firm or professional legal services

Experience preparing court filings & legal documents

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Document management systems

Legal billing software (3E)

Job description

• The Practice Assistant provides administrative and legal support to attorneys within the Labor & Employment practice group, ensuring the efficient management of legal documents, case files, and attorney workflows. This role is responsible for preparing and filing legal documents, managing attorney calendars and client matters, and providing administrative support to facilitate the timely delivery of legal services. The Practice Assistant plays a critical role in supporting attorneys, maintaining accurate records, and ensuring compliance with legal procedures and firm policies.

Key Responsibilities

• Prepare, format, proofread, print, scan, and convert legal correspondence, pleadings, discovery documents, and other legal materials.
• Prepare and electronically file legal documents in accordance with federal, state, and local court procedures.
• Perform conflict checks, prepare engagement letters, and assist with opening new client matters.
• Maintain both electronic and paper client files in accordance with document management and retention policies.
• Manage attorney calendars, schedule meetings, monitor deadlines, and coordinate appointments using Microsoft Outlook.
• Coordinate business travel arrangements through approved travel management systems.
• Prepare and submit attorney expense reports.
• Assist with attorney billing, time entry, and pre-bill (Proforma) review using legal billing software.
• Collaborate with other Practice Assistants to provide administrative support across multiple attorneys and practice groups.
• Maintain confidentiality while adhering to organizational policies, procedures, and professional standards.
• Perform additional administrative and legal support duties as assigned.

Minimum Education & Experience Requirements

• High school diploma or equivalent required.
• Associate degree, legal studies coursework, or paralegal certificate preferred.
• Minimum of one (1) year of experience supporting attorneys in a litigation or Labor & Employment legal environment.
• Experience within a law firm or professional legal services organization preferred.
• Experience preparing court filings and legal documentation is highly desirable.

Special Requirements

• Ability to prepare and electronically file documents in federal, state, and local courts.
• Ability to maintain confidentiality while handling sensitive legal information.
• Ability to meet multiple deadlines in a fast-paced legal environment.
• Hybrid work eligibility following an initial onboarding period, based on business needs.

Knowledge, Skills, and Abilities

• Strong knowledge of legal document preparation, formatting, and filing procedures.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Experience using document management systems and legal billing software.
• Familiarity with conflict management systems, client intake processes, and legal matter management.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail and proofreading ability.
• Ability to prioritize multiple assignments while meeting strict deadlines.
• Strong interpersonal skills and the ability to work collaboratively within a legal support team.
• Ability to exercise sound judgment, discretion, and professionalism.

Additional Desired Characteristics

• Experience supporting Labor & Employment attorneys.
• Familiarity with legal practice management and document management software.
• Experience with legal billing systems such as 3E.
• Knowledge of electronic court filing systems.
• Demonstrated initiative and willingness to learn new legal procedures and technologies.
• Customer-service mindset with a proactive and solution-oriented approach.
• Hybrid work environment with a combination of onsite and remote work based on organizational policy.
• Business casual professional office environment.
• Frequent computer and document preparation work.
• Regular interaction with attorneys, legal staff, clients, and external agencies.
• Ability to manage multiple priorities under time-sensitive deadlines.

Other Duties

• This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications associated with the position. Additional responsibilities may be assigned as business needs require.