Hybrid Litigation Administrative Assistant

Ala Mn; Northern (KY); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Hybrid Working Policy

Medical, Dental, and Vision Insurance

401(k) Employer Match and Profit Shari

Paid Time Off

Job summary

Nilan Johnson Lewis seeks a skilled Legal Administrative Assistant to support attorneys and paralegals in our litigation practice. You will manage a varied workload for 3–4 attorneys, draft memos and legal documents, and perform basic research using firm databases while maintaining client files and deadlines.

The role requires strong attention to detail, superb proofreading, and proficiency in Word, Excel, PowerPoint, PDF, and electronic filing (ECF/Odyssey) are required.

Qualifications

• 5–15 years of legal administrative experience with strong litigation knowledge.
• Experience with California filings and electronic court procedures.
• Excellent proofreading and attention to detail.
• Proficiency in Word, Excel, PowerPoint and PDF software; NetDocuments a plus.
• Experience or openness to using AI tools to enhance legal admin work.

Responsibilities

• Manage workload supporting 3-4 attorneys.
• Prepare correspondence and draft memos and other legal documents; proofread and edit; conduct basic legal research.
• Maintain client files and records using the firm’s records and document management system.
• Upload pleadings and discovery to the document management system.
• Establish and maintain calendars and deadlines; use docketing software.
• Access, search and prepare filings using ECF and Odyssey in federal/state court.
• Provide general administrative support including filing, photocopying, scanning, and mail distribution.
• Perform initial conflict checks in billing system and process invoices.
• Schedule meetings and travel arrangements.
• Maintain CLE records and membership renewals for assigned attorneys.
• Maintain positive interaction with clients and confidentiality.

Skills

Legal administration

Litigation knowledge

Attention to detail

Communication skills

Time management

Tools

Word

Excel

PowerPoint

PDF software

NetDocuments

Job description

Nilan Johnson Lewis seeks a skilled Legal Administrative Assistant to support attorneys and paralegals in our litigation practice. You will manage a varied workload for 3–4 attorneys, draft memos and legal documents, and perform basic research using firm databases while maintaining client files and deadlines.

The role requires strong attention to detail, superb proofreading, and proficiency in Word, Excel, PowerPoint, PDF, and electronic filing (ECF/Odyssey) are required.