Hybrid Litigation Administrative Assistant

Nilan Johnson Lewis PA; Minneapolis (MN); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Hybrid Working Policy

Paid Time Off

Medical, Dental, and Vision Insurance

401(k) Employer Match and Profit Shar

Job summary

Nilan Johnson Lewis PA in Minneapolis seeks a highly skilled Legal Administrative Assistant to support attorneys, paralegals, and other professionals across our litigation practice areas.

The role requires 5–15 years of legal administrative experience, strong proofreading, and proficiency with Word, Excel, PowerPoint, PDF, NetDocuments, and filing systems (ECF Odyssey). Hybrid onsite work is required, with on-site presence at least three days per week.

Qualifications

• 5-15 years of legal administrative experience in litigation.
• Experience in labor & employment, product liability or business litigation.
• Substantive experience with electronic federal and state court filings and related rules.

Responsibilities

• Proactively manage workload supporting 3-4 attorneys.
• Draft memos and legal documents; proofread and edit.
• Maintain client files and records in document management system.
• Upload pleadings and discovery to DMS; calendar reminders and docketing.
• Open/close client files following firm procedures.
• Perform initial conflict checks in billing system; process invoices.
• Schedule meetings and arrange travel.
• Maintain CLE records and renewals for assigned attorneys.

Skills

Attention to detail

Communication skills

Organizational skills

AI tools familiarity

Tools

Word

Excel

PowerPoint

PDF software

NetDocuments

Job description

Nilan Johnson Lewis PA in Minneapolis seeks a highly skilled Legal Administrative Assistant to support attorneys, paralegals, and other professionals across our litigation practice areas.

The role requires 5–15 years of legal administrative experience, strong proofreading, and proficiency with Word, Excel, PowerPoint, PDF, NetDocuments, and filing systems (ECF Odyssey). Hybrid onsite work is required, with on-site presence at least three days per week.