Hybrid Listing Concierge — Real Estate Executive Assistant

Own Real Estate; Millbrae (CA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Hybrid in-office schedule (Millbrae)

Job summary

OWN Real Estate is seeking a Real Estate Executive Assistant (Listing Concierge) to manage client communication for a top-producing San Mateo County team. This role emphasizes relationship-building, from initial consultation through listing live date, with close collaboration alongside the Lead Listing Agent and Listing Coordinator.

You’ll shadow consultations, then drive proactive follow-up, keeping clients informed and supported.

Qualifications

• Warm, natural communicator who makes people feel heard on the phone and in writing.
• Detail-oriented and reliable; tracks every follow-up.
• Able to represent the Lead Listing Agent’s voice in client conversations.
• Enjoys building systems and processes for better client touchpoints.

Responsibilities

• Shadow listing consultations to understand discussions, recommendations, and commitments for each seller.
• Track consultations, book events, and own the follow-up after each meeting.
• Call, text, and email clients on the Lead Listing Agent’s behalf, using the agent’s voice.
• Proactively check in with sellers and prospects, answering questions and flagging needs for the agent.
• Keep client communication organized and current from consultation to listing.
• Partner with the Listing Coordinator to keep vendor visits and disclosures in sync.

Job description

OWN Real Estate is seeking a Real Estate Executive Assistant (Listing Concierge) to manage client communication for a top-producing San Mateo County team. This role emphasizes relationship-building, from initial consultation through listing live date, with close collaboration alongside the Lead Listing Agent and Listing Coordinator.

You’ll shadow consultations, then drive proactive follow-up, keeping clients informed and supported.