Hybrid Legal Secretary – Dispute Resolution PA & Admin

The Institute of Legal Secretaries & PAs; United States; Hybrid; USD 40,000 - 52,000; Full time

Job summary

The Institute of Legal Secretaries & PAs is seeking an experienced Legal Secretary to join our busy Dispute Resolution team. This full-time role offers a modern, collaborative environment, with 2 days in the office and 3 days working from home.

You will provide comprehensive PA and admin support to fee earners, manage diaries, arrange travel, prepare legal documents, and maintain records. Strong MS Office skills and keenness to meet deadlines are essential.

Qualifications

• Must have legal secretary experience, ideally in Litigation or Dispute Resolution.
• Excellent MS Office skills and accuracy in documentation.
• Strong organisation and attention to detail.
• Ability to handle competing priorities and tight deadlines.
• Proactive, confident working independently and with teams.

Responsibilities

• Provide PA and administrative support to fee earners.
• Manage diaries, inboxes and meetings; arrange logistics.
• Coordinate complex domestic and international travel.
• Prepare and format legal documents and court filings.
• Maintain accurate electronic file records and documentation.
• Monitor deadlines and follow up on outstanding actions.
• Assist with invoicing and support billing processes.
• Support fee earners with matter-related admin tasks.
• Prepare forms and maintain client instructions.
• Attend team meetings and provide general admin support.

Skills

Excellent written and verbal comms

Highly organised

Manage priorities & deadlines

Proactive and independent

Relationship building with fee earners

Tools

Microsoft Office

Job description

The Institute of Legal Secretaries & PAs is seeking an experienced Legal Secretary to join our busy Dispute Resolution team. This full-time role offers a modern, collaborative environment, with 2 days in the office and 3 days working from home.

You will provide comprehensive PA and admin support to fee earners, manage diaries, arrange travel, prepare legal documents, and maintain records. Strong MS Office skills and keenness to meet deadlines are essential.