Legal PA - Private Client (Hybrid 3:2)

J M Legal Limited; United States; Hybrid; USD 52,000 - 78,000; Full time

Job summary

J M Legal Limited in the United States is seeking a Legal Secretary to Partners in Private Client, offering hybrid working with a 3:2 split. You will manage diary, billing, travel, and client matters to support two Partners and Associates.

The role requires billing experience, ability to coordinate international travel, and experience supporting busy Partners in a law firm. This position combines administrative excellence with client service in a global Private Client practice.

Qualifications

• PA experience in a law firm, ideally Private Client
• Experience supporting busy Partners or equivalent
• Billing experience is essential
• Experience arranging international travel is essential

Responsibilities

• Provide complex diary and inbox management for two Partners and Associates
• Proactively prioritise and manage workload to meet deadlines and partner/fee earner expectations
• Organise internal and external meetings
• Arrange complex travel bookings, including itineraries, visas, flights, taxis, accommodation and rental cars
• Understand and support end-to-end billing process including reports, drafts, disbursements, narratives and credit notes
• Assist partners/fee-earners with collections including drafting emails to clients for outstanding invoices
• Billing and managing invoices, expenses and disbursements
• Understand client matter openings and run conflict searches in the file management system
• Manage group and Fee Earner contacts and BD activities in InterAction CRM

Skills

PA experience in law

Experience with busy Partners

Billing experience

Travel bookings (international)

Job description

Legal Secretary to Partners - Private Client (Hybrid 3:2)

Globally recognised law firm known for exceptional Private Client work.

Legal PA

Key duties will include:

• Complex diary and inbox management for two Partners and Associates,
• Proactively managing a varied workload, with the ability to prioritise and manage Partner/Fee Earner expectations in relation to deadlines and status of tasks
• Organising internal and external meetings
• Arranging complex travel bookings, including producing itineraries, obtaining visas, flights, taxis, accommodation and rental cars
• Understanding and leading the end-to-end billing process including generating accurate billing reports, draft bills, disbursements, amending narratives and raising credit notes in a timely manner;
• Proactively assist the partners/fee-earners with the collections process including drafting and sending emails to clients for outstanding invoices;
• Billing and managing accounts payable (invoices), expenses and disbursements;
• Understanding the client matter opening process and using our file management system to run conflict searches
• Managing group and Fee Earner contacts and BD activities to ensure they are up to date through our CRM InterAction

Skills and Experience Required

• Ideally four years' experience working as a PA in a law firm ideally within Private Client law
• Experience working for busy Partners or equivalent
• Billing experience is essential
• Experience in arranging travel bookings, including international, is essential