Legal Secretary

JBA International; Newport Beach (CA); In loco; USD 50.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, vision insurance

401(k) retirement plan with employer匹配

Health savings account

Life insurance and disability

Paid vacation, sick leave, holidays

Descrizione del lavoro

JBA International in Newport Beach, CA is seeking a Legal Secretary to support attorneys through all phases of litigation. The role emphasizes organization, confidentiality, and professional communication.

You will draft and format documents, manage calendars, file electronically, coordinate deadlines, and assist with trial preparation. A law firm background and calendaring are required, with opportunities for long-term career growth.

Competenze

• Associate degree or equivalent, plus related experience.
• At least three years related experience in a legal setting.

Mansioni

• Prepare, draft, revise, and format legal documents and forms from instructions.
• Assist attorneys through all phases of litigation from initiation to post-trial proceedings.
• Coordinate document service and filing with courts, clients, and agencies.
• Maintain electronic case files and calendars; manage deadlines.
• Schedule couriers, travel, and other services as needed.
• Process client disbursements, expenses, and timesheets accurately.

Conoscenze

Calendaring

Litigation support

Document drafting

Communication

Organization

Formazione

Associate degree or equivalent

Strumenti

Microsoft Outlook

Case management software

Descrizione del lavoro

Our client is a growing, multi-office law firm seeking organized, proactive, and detail-oriented Legal Secretaries to support attorneys throughout all stages of litigation. The firm values teamwork, professionalism, communication, mutual respect, work-life balance, and professional development, offering opportunities for long‑term career growth.

The Legal Secretary provides essential administrative and litigation support, including preparing and filing legal documents, maintaining electronic files and calendars, coordinating deadlines, and performing general clerical duties. The ideal candidate is dependable, accountable, able to work independently and collaboratively, and committed to providing excellent service while maintaining confidentiality and professionalism.

Key Responsibilities

• Prepare, draft, revise, and format legal documents, correspondence, and forms from written or oral instructions.
• Assist attorneys throughout all phases of litigation, including case initiation, discovery, trial preparation, trial, and post‑trial proceedings.
• Coordinate document service and filing with courts, clients, and other agencies using appropriate methods.
• Maintain electronic case files, process documents, and organize incoming mail.
• Manage attorney calendars, appointments, court deadlines, and filing dates, ensuring timely communication with relevant parties.
• Schedule couriers, notaries, court reporters, conference calls, and other services as needed.
• Answer and screen telephone calls, assist callers appropriately without providing legal advice, and coordinate communications.
• Prepare jury instructions, trial binders, and exhibits.
• Arrange attorney travel and prepare expense reports.
• Process client disbursements, expenses, timesheets, and billable hours accurately and promptly.
• Conduct legal research using appropriate reference materials.
• Assist with developing and improving office systems and procedures.
• Perform general administrative duties, including filing, copying, faxing, mailing, and special projects as assigned.
• Handle confidential and sensitive matters with discretion and professionalism.
• Perform other related duties as directed by management.

Qualifications and Skills

The ideal candidate is dedicated, detail-oriented, and customer‑service focused, with strong communication, organizational, analytical, and problem‑solving skills. The ability to manage competing priorities, identify and resolve filing or litigation deadline issues, work effectively with attorneys and staff at all levels, and adapt to changing demands is essential.

Candidates should demonstrate:

• Knowledge of civil procedure, court rules, motion practice, and court filing requirements.
• Strong drafting, proofreading, grammar, spelling, and analytical skills.
• Proficiency in Microsoft Office products, particularly Outlook.
• Excellent time management, planning, and organizational abilities.
• Sound judgment, initiative, flexibility, and attention to detail.
• The ability to work independently and collaboratively while maintaining high professional standards.
• Basic accounting and diversified clerical skills.
• The ability to follow written and verbal instructions and communicate effectively with individuals from diverse backgrounds.
• The ability to support attorneys proactively and help maintain efficient office operations.

Education and Experience Requirements

• Associate degree or equivalent, at least three years of related experience, or an equivalent combination of education and experience.
• At least two years of calendaring experience (required).
• At least one year of state and federal electronic filing experience (required).
• At least two years of Legal Secretary or Legal Assistant experience (required).
• At least one year of experience preparing pleadings, including tables (preferred).

Compensation and Benefits

Our client offers a competitive salary and a comprehensive benefits package, including:

• Medical, dental, and vision insurance.
• 401(k) retirement plan with employer matching.
• Health savings account.
• Life insurance and supplemental coverage options, including short‑term disability, long‑term disability, and critical illness insurance.
• Paid vacation, sick leave, and holidays.