Hybrid Litigation Administrative Aide – Exec Support

Dentons; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

401k & profit sharing

Paid time off & holidays

Discretionary bonuses

Job summary

Dentons US LLP seeks a highly organized Legal Administrative Assistant to provide executive-level support to our litigation practice chair and attorneys in New York. This hybrid role requires three days in the office and two days remote each week.

Responsibilities include conflicts checks, client-matter openings, billing, calendar management, travel, and document drafting and filing in state and federal courts.

Qualifications

• 5+ years of litigation administrative experience in a mid-size to large law firm.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Proficiency with legal-specific tools: iManage (required); familiarity with Intapp, Emburse (Chrome River), Kiteworks, and Litera preferred.

Responsibilities

• Manage core legal administrative tasks including conflicts checks, new client-matter openings, reconciling expenses, billing, electronic approvals, calendaring, conference room reservations, and travel arrangements.
• Provide high-level administrative and organizational support, such as planning internal and external conferences/meetings and organizing conferences (catering and logistics).
• Coordinate and track high-priority action items, deadlines, and follow-ups to ensure timely delivery by attorneys.
• Handle confidential communications with discretion from clients, partners, and executives.
• Draft, format, and revise legal documents (including pleadings); prepare and file court documents in state and federal courts, including electronic filings, and maintain files.
• Prepare correspondence and materials for mailing, faxing, courier, and FedEx shipments; copy, distribute, and file documents per client instructions.
• Maintain accurate, well-organized physical and electronic files.
• Support ongoing and ad hoc administrative needs as they arise; perform other duties as assigned.

Skills

Litigation administration

Tools

iManage

Intapp

Emburse

Kiteworks

Litera

Job description

Dentons US LLP seeks a highly organized Legal Administrative Assistant to provide executive-level support to our litigation practice chair and attorneys in New York. This hybrid role requires three days in the office and two days remote each week.

Responsibilities include conflicts checks, client-matter openings, billing, calendar management, travel, and document drafting and filing in state and federal courts.