Hybrid Legal Administrative Assistant – Docs, Scheduling

Hall Render Killian Heath & Lyman, P.C.; Clayton (MO); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Hall Render Killian Heath & Lyman, P.C. is seeking a Legal Administrative Assistant to support multiple attorneys in a collaborative team environment.

The role encompasses document preparation, billing coordination, calendar management, and travel arrangements in a hybrid setting (3 days per week in the office). The ideal candidate has a high school diploma, at least three years of LAA experience, and strong MS Office skills, with excellent proofreading and meticulous organizational abilities to

Qualifications

• Strong verbal and written communication skills with excellent grammar.
• Highly proficient in MS Office and document formatting.
• Detail-oriented with strong organizational and time-management abilities.
• Able to work independently and as part of a team to solve problems.
• Experience in a law firm or legal environment is preferred.

Responsibilities

• Support multiple attorneys by identifying effective solutions while adhering to firm policies and procedures
• Provide day-to-day administrative assistance to ensure efficient workflow and task management
• Manage attorney memberships, licensing, and credentialing requirements
• Ensure compliance with applicable legal and firm-specific administrative standards
• Serve as back-up support for other Legal Administrative Assistants, within the firm, to ensure continuity of service
• Support other team members, attorneys, etc. in utilizing the firm's software applications
• Draft, edit, and proofread complex legal documents with a high level of accuracy in grammar, formatting, and content
• Create, organize, and maintain both physical and electronic client files in accordance with firm standards
• Assist with time entry, transcription, and payment processing
• Coordinate billing activities, including preparation and processing of proforms and client invoices
• Support attorneys in managing billing workflows and deadlines
• Arrange travel accommodation(s) in accordance with firm policies
• Prepare and process expense reports accurately and timely
• Manage attorney calendars, including scheduling meetings, calls, and deadlines
• Coordinate logistics to ensure alignment with client commitments and court or transaction timelines

Skills

Communication skills

MS Office

Time management

Detail-oriented

Team player

Client interaction

Education

High School diploma or GED

Tools

MS Office Suite

Legal practice software

Job description

Hall Render Killian Heath & Lyman, P.C. is seeking a Legal Administrative Assistant to support multiple attorneys in a collaborative team environment.

The role encompasses document preparation, billing coordination, calendar management, and travel arrangements in a hybrid setting (3 days per week in the office). The ideal candidate has a high school diploma, at least three years of LAA experience, and strong MS Office skills, with excellent proofreading and meticulous organizational abilities to