Legal Administrative Assistant

Wegman Partners; Dallas (TX); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Wegman Partners is seeking an experienced Legal Administrative Assistant (LAA) to support attorneys and paralegals in a fast-paced law firm environment in Dallas, TX. The ideal candidate will be highly organized, detail-oriented, professional, and able to manage multiple priorities with strict confidentiality.

Responsibilities include drafting and proofreading legal documents, e-filing, calendar management, client communications, time entry and expense reports, and assist with billing and matter

Qualifications

• High school diploma or equivalent.
• 3–4+ years of legal administrative assistant experience or equivalent.
• Strong Microsoft Word and Outlook skills.
• Experience with iManage or another document management system preferred.
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and ability to meet deadlines.
• Professional demeanor and strong client-service orientation.
• Law firm experience preferred.
• PowerPoint experience and college/business school education are a plus.

Responsibilities

• Prepare, format, revise, and proofread legal documents and correspondence.
• Assist with e-filing, mail, file maintenance, and document management.
• Coordinate attorney calendars, meetings, conference rooms, travel, and client communications.
• Prepare new matter forms and maintain accurate client and matter information.
• Prepare attorney time entries and expense reports.
• Assist with client billing, billing letters, matter budgets, and alternative fee arrangements.
• Maintain electronic and paper files in accordance with firm procedures.
• Work closely with attorneys, paralegals, Accounting, and other firm departments.
• Provide backup support to other administrative assistants as needed.
• Anticipate attorney needs and proactively manage deadlines and priorities.

Skills

Organizational skills

Communication

Multitasking

Client-service orientation

Education

High school diploma or equivalent

College/Business school education (nice to have)

Tools

Microsoft Word

Outlook

iManage

PowerPoint

Job description

Schedule: Hybrid – Minimum 3 Days in Office

Experience: 3–4+ Years

Position Overview

Our law firm client is seeking an experienced Legal Administrative Assistant (LAA) to provide administrative and practice support to attorneys and paralegals in a fast-paced law firm environment. The ideal candidate is highly organized, detail-oriented, professional, and able to manage multiple priorities while maintaining strict confidentiality.

Responsibilities

• Prepare, format, revise, and proofread legal documents and correspondence.
• Assist with e-filing, mail, file maintenance, and document management.
• Coordinate attorney calendars, meetings, conference rooms, travel, and client communications.
• Prepare new matter forms and maintain accurate client and matter information.
• Prepare attorney time entries and expense reports.
• Assist with client billing, billing letters, matter budgets, and alternative fee arrangements.
• Maintain electronic and paper files in accordance with firm procedures.
• Work closely with attorneys, paralegals, Accounting, and other firm departments.
• Provide backup support to other administrative assistants as needed.
• Anticipate attorney needs and proactively manage deadlines and priorities.

Qualifications

• High school diploma or equivalent.
• 3–4+ years of legal administrative assistant experience or equivalent.
• Strong Microsoft Word and Outlook skills.
• Experience with iManage or another document management system preferred.
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and ability to meet deadlines.
• Professional demeanor and strong client-service orientation.
• Law firm experience preferred.
• PowerPoint experience and college/business school education are a plus.

Minimum of three days per week in the office is required. No regular travel is expected.

The successful candidate will be a proactive team player who demonstrates sound judgment, professionalism, confidentiality, and the ability to work effectively in a demanding legal environment.