Hybrid Legal Administrative Assistant

Foley And Mansfield, P.L.L.P.; Monrovia (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

A national law firm is seeking a Legal Administrative Assistant for their Southern California team. The role involves managing calendars, document preparation, e-filing, and trial assistance. Ideal candidates should have at least 5 years of experience and excellent organizational skills. The position offers a hybrid work schedule, competitive salary, and benefits.

Benefits

Flexible benefits for healthcare/dental/vision

Life insurance

Disability

401(k)

Professional development and training

Generous PTO and paid holidays

Mental health benefit

Qualifications

• Minimum of 5 years legal assistant experience.
• Proficient in Microsoft Suite Applications.

Responsibilities

• Manage office and attorney calendars, ensuring deadlines are met.
• Prepare legal documents and maintain case files.
• Assist in trial preparation and ensure documentation is in order.

Skills

Organizational Skills

Communication

Critical Thinking

Multitasking

Tools

Microsoft Suite Applications

Job description

Foley & Mansfield, a professional limited liability partnership, is a national law firm with more than 110 attorneys in offices from coast to coast. We provide legal expertise, creative solutions and extensive trial experience for large corporations, small businesses and individuals.

We are seeking a dynamic and experienced Legal Administrative Assistant to join our Southern California team. The ideal candidate will have a minimum of 5 years of legal assistant experience, with a background in Products Liability and/or General Liability Litigation. This position allows for a hybrid schedule: a minimum of 2 days in office. Of course you may choose to work in the office more often.

Responsibilities:

• Managing Office and Attorney Calendars:
  • Review attorney calendar weekly and send reminders regarding upcoming deadlines
  • Ensure all deadlines are met
  • Create and send calendar invites as requested
• Document Management and Drafting:
  • Prepare shells for various documents; finalize documents before filing
  • Keep accurate and up-to-date records; help maintain case files
• E-Filing:
  • File legal documents electronically with courts and other external bodies
  • Ensure compliance with all filing requirements
• Expense and Bar/CLE Management:
  • Submit attorney expenses in a timely manner
  • Maintain attorney bar admissions, CLE credits, and various professional association memberships.
• Meeting and Trial Preparation:
  • Assist in preparing materials for depositions, hearings, trials, and other meetings
  • Ensure all necessary documentation is in order

Qualifications:

• Minimum of 5 years legal assistant experience
• Proficient in Microsoft Suite Applications
• Must be able to think critically and independently tackle new challenges
• Excellent organizational and multitasking skills
• Effective communication and interpersonal skills

In return for your talents, we offer a competitive salary and benefits package which includes flexible benefits for healthcare/dental/vision, life insurance, disability, 401(k), professional development and training, generous PTO and paid holidays, mental health benefit, and more.

All qualified candidates are encouraged to submit your resume and salary requirements for consideration.

Foley & Mansfield believes that diversity and inclusion among our employees, staff, applicants and candidates is critical to our success as a national firm, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Foley & Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws.

Foley & Mansfield PLLP participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.