Part-Time Administrative Support Assistant - Office of the World Campus AVP

Penn State University; University Park (AL); Remote; USD 10,000 - 60,000; Part time

Job summary

A leading university is seeking a Part-Time Administrative Support Assistant to provide administrative assistance for Enrollment Management Services. This role involves coordinating meetings, managing reservations, and supporting staff during busy periods. The position requires a positive attitude and attention to detail, with a work schedule of 24 hours per week, primarily Monday through Thursday.

Qualifications

• Experience with Microsoft Office preferred, training provided.

Responsibilities

• Coordinate meetings, events, and initiatives.
• Prepare agendas and take notes for meetings.
• Assist with travel arrangements and reconciliations.

Skills

Positive attitude

Attention to detail

Ability to work independently

Ability to work collaboratively

Tools

Microsoft Office

Job description

Part-Time Administrative Support Assistant - Office of the World Campus AVP

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Job Application Instructions

• Current Penn State employees (faculty, staff, technical service, or students) should log in to Workday to complete the internal application process. Do not apply here; apply internally through Workday.
• Current Penn State students (not employed previously at the university) seeking employment should log in to Workday to complete the student application process. Do not apply here; apply internally through Workday.
• Non-current employees or students should click “Apply” to complete the external application process.

Note: Remote and hybrid work approval is not guaranteed. For more information, see Notice to Out of State Applicants.

Position Overview

The Office of the World Campus Associate Vice President of Online Education Enrollment Strategy is seeking a Part-Time Administrative Support Assistant. This remote role supports Enrollment Management Services (EMS), providing administrative assistance and backup support during staff absences or high-volume periods. Occasional in-person attendance at our University Park, PA office may be required.

Key Responsibilities

• Coordinate meetings, events, and initiatives
• Prepare agendas and take notes for meetings
• Manage conference room, workspace, and computer reservations
• Assist with travel arrangements and reconciliations
• Maintain digital platforms including listservs, SharePoint, Teams, and Yammer

Team Responsibilities

• Attend EMS team meetings and trainings
• Support EMS events and initiatives
• Assist with onboarding and offboarding employees
• Support EMS search committees and projects
• Provide backup support to other administrative staff

Candidate Qualifications

• Positive attitude and attention to detail
• Ability to work independently and collaboratively
• Experience with Microsoft Office preferred (training provided)

Work Schedule

This position is 24 hours per week, primarily Monday through Thursday, 9:00 AM to 3:00 PM (EST). Flexibility may be available.

Additional Information

Employment requires successful background checks. The university publishes an annual security report. Penn State is an equal opportunity employer committed to diversity and inclusion. For accommodations, contact 814-865-1473.