Part-Time Administrative Support Assistant - Office of the World Campus AVP

Penn State University; State College (Centre County); Remote; USD 10,000 - 60,000; Part time

Job summary

Penn State University seeks a Part-Time Administrative Support Assistant for its Office of Online Education Enrollment Strategy. This remote role involves scheduling, event coordination, and administrative support. Flexibility in hours is available, with occasional in-person attendance required.

Qualifications

• Experience with Microsoft Office preferred.

Responsibilities

• Schedule and coordinate meetings and events.
• Prepare agendas and take notes for meetings.
• Assist with employee travel arrangements.

Skills

Attention to Detail

Positive Attitude

Tools

Microsoft Office

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Office of the World Campus Associate Vice President of Online Education Enrollment Strategy is seeking an energetic and highly organized Part-Time Administrative Support Assistant to join our team. This remote position plays a key role in supporting Enrollment Management Services (EMS), providing both regular administrative assistance and backup support during staff absences, vacations, or high-volume periods. Occasional in-person attendance at our University Park, Pennsylvania office may be required.

Key Responsibilities:

• Schedule and coordinate meetings, events, and special initiatives
• Prepare agendas and take notes for monthly meetings
• Manage conference room, workspace, and student computer reservations
• Assist with employee travel arrangements and reconciliations
• Maintain digital platforms including listservs, SharePoint, Teams, and Yammer

Team Responsibilities:

• Attend EMS Administrative Support Team meetings and trainings
• Support EMS-wide events and business literacy initiatives
• Assist with onboarding and offboarding of employees
• Provide support for EMS search committees or special projects
• Offer backup support to other EMS administrative staff as needed

Ideal Candidate Qualifications:

• Positive attitude and strong attention to detail
• Ability to work both independently and collaboratively
• Experience with Microsoft Office preferred (training for university systems will be provided)

Work Schedule:
This position is 24 hours per week, ideally covering Monday through Thursday between 9:00 AM and 3:00 PM (EST). Some flexibility is available based on candidate preferences.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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