Legal Administrative Assistant

Russell Tobin; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading legal services firm in Los Angeles is seeking a Legal Administrative Assistant to provide high-level support to attorneys. The ideal candidate will have at least 2 years of litigation experience, strong organizational skills, and proficiency in legal software. Responsibilities include drafting legal documents, scheduling court dates, and managing communications. This full-time position offers a dynamic work environment and opportunities for professional growth.

Qualifications

• At least 2 years of litigation experience required.
• Familiarity with court filing procedures and legal terminology.

Responsibilities

• Provide administrative support to attorneys.
• Draft and file legal documents in state and federal courts.
• Manage incoming communications and maintain case files.

Skills

Organizational Skills

Communication Skills

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office Suite

iManage

InTapp

3E

Chrome River

Job description

Job Title: Legal Administrative Assistant / Litigation Secretary

Job Type: Full-time

Position Overview:

We are seeking a professional and highly organized Legal Administrative Assistant to provide high-level administrative and litigation support to a group of attorneys in a dynamic, fast-paced legal environment. The ideal candidate will have at least 2 years of litigation experience, strong technical skills, and the ability to manage multiple priorities with accuracy and discretion.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to assigned attorneys
• Schedule and coordinate court dates, depositions, mediations, client meetings, and travel arrangements
• Draft and format legal documents, including pleadings, motions, subpoenas, and correspondence using firm templates
• Prepare and file legal documents in both state and federal courts, including e-filings
• Manage incoming and outgoing communications, including calls, mail, and legal documents
• Maintain and organize case files, both electronic (via iManage) and physical
• Enter attorneys’ time and assist with monthly client billing using InTapp Time, 3E, and Chrome River
• Maintain calendars and track deadlines and due dates for cases
• Create and update desk manuals and process documentation for internal use
• Uphold confidentiality, professionalism, and discretion in all interactions

Qualifications:

• High school diploma required; Bachelor’s degree preferred
• Minimum 2 years of legal administrative or litigation secretary experience
• Familiarity with court filing procedures and legal terminology
• Proficient in Microsoft Office Suite, iManage, InTapp, 3E, and Chrome River
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team in a deadline-driven environment
• High level of professionalism and attention to detail

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

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