Senior Executive Assistant — Hybrid Travel & BD Support

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; New York (NY); Hybrid; USD 95,000 - 120,000; Full time

Benefits offered by this job

Competitive salaries and discretionary

Comprehensive health care

Generous paid time off

Parental leave

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates seeks an Executive Assistant to provide high-level administrative support to senior partners in the New York office. The role includes managing calendars, coordinating domestic and international travel, supporting business development, and coordinating meetings with internal and external stakeholders.

The position features a hybrid in-office/remote schedule in New York, with no visa sponsorship.

Qualifications

• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Demonstrates a high level of professionalism
• Knowledge of relevant Firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint) with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and assignments with shifting priorities
• Ability to handle sensitive matters and maintain confidentialityAbility to synthesize information to prioritize and organize tasks
• Ability to work well in a demanding and fast-paced environmen
• Ability to work well independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Responsibilities

• Manages complex, time-sensitive assignments, including coordinating domestic and international travel arrangements, processing visa requirements, and maintaining accurate calendaring while proactively flagging conflicts and scheduling requests
• Proxies into attorney email accounts, when permission is granted, to process incoming messages, organize and maintain folder structures, prioritize action items, and ensure proper filing to retention folders and the Firm's records management system
• Anticipates attorney needs by proactively identifying potential issues and conflicts, taking initiative to offer solutions and preempt needs before they arise
• Enters attorney time records, prepares and submits expense reports, and assists with the processing and payment of vendor invoices
• Handles all aspects of document preparation, including processing edits, generating redlines, creating and converting PDFs, and performing quality control on all work product
• Utilizes software applications such as Excel and PowerPoint to support and facilitate attorney work product and presentations
• Coordinates with Conference Services to arrange internal and client meetings, including audio-visual setup, catering, and engagement of external vendors

Skills

Flexibility

Professionalism

Interpersonal skills

Communication skills

Attention to detail

Multitasking

Confidentiality

Independent work

Teamwork

Time management

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates seeks an Executive Assistant to provide high-level administrative support to senior partners in the New York office. The role includes managing calendars, coordinating domestic and international travel, supporting business development, and coordinating meetings with internal and external stakeholders.

The position features a hybrid in-office/remote schedule in New York, with no visa sponsorship.