Hybrid Legal Admin Assistant — Litigation & Corporate

AMS Staffing Inc.; Cincinnati (OH); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Awesome benefits

Referral bonus $500

Job summary

AMS Staffing Inc. is seeking a Legal Administrative Assistant to support 1 Litigation Partner and 2 Corporate Partners in corporate and finance/litigation practices.

The role offers $75K-$90K annually with awesome benefits and a hybrid schedule (30 days onsite, then 2 days WFH per month). Responsibilities include document prep, court filings, billing/time entry support, travel logistics, and managing electronic records in NetDocuments.

Qualifications

• High school diploma required; additional education or certification is a plus.
• 5+ years of administrative experience in a law firm or legal department preferred.
• Advanced proficiency in Microsoft Word, including styles, templates, formatting, and hyperlinks.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
• Strong proofreading, grammar, spelling, and document preparation skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative and legal support to assigned attorneys and legal professionals.
• Prepare, revise, proofread, and format legal documents, correspondence, and other materials.
• Format complex documents using firm-specific styles, templates, and hyperlinks.
• Prepare signature packets and coordinate electronic signatures through DocuSign.
• Electronically file documents with various courts and coordinate service on counsel.
• Maintain organized client and matter files within NetDocuments.
• Assist with the monthly billing process, including draft invoice review and revisions.
• Prepare billing correspondence and distribute finalized invoices to clients.
• Enter attorney time into the firm's timekeeping system.
• Prepare and submit expense reports and reimbursements through Chrome River.
• Coordinate attorney travel, including airfare, hotel accommodations, and transportation.
• Coordinate logistics for meetings, including catering, accommodations, and transportation.
• Assist attorneys with technology and other administrative needs as appropriate.
• Perform other duties and responsibilities as assigned.

Skills

Microsoft Word

Microsoft Office Suite

Time-management

Attention to detail

Independent worker

Education

High school diploma

Job description

AMS Staffing Inc. is seeking a Legal Administrative Assistant to support 1 Litigation Partner and 2 Corporate Partners in corporate and finance/litigation practices.

The role offers $75K-$90K annually with awesome benefits and a hybrid schedule (30 days onsite, then 2 days WFH per month). Responsibilities include document prep, court filings, billing/time entry support, travel logistics, and managing electronic records in NetDocuments.