Hybrid Law Firm Office Manager - Billing & Ops

SourcePro Search, LLC; New York (NY); Hybrid; USD 81,000 - 99,000; Full time

Benefits offered by this job

Hybrid schedule

Professional growth

Job summary

SourcePro Search, LLC, in Midtown Manhattan, is seeking an organized and proactive Assistant Office Manager for a hybrid role (3 days in-office). You will support the Office Manager and Managing Partners with high-level administrative and operational tasks, and oversee billing and financial processes.

The ideal candidate has 3–5 years of law firm or professional services office administration experience, proficiency in QuickBooks, Timeslips, Outlook, Word and Excel, and strong communication

Qualifications

• 3–5 years of law firm or professional services office administration experience.
• Experience with billing, AP, AR, and collections.
• Tech-savvy with QuickBooks, Timeslips, Outlook, Word and Excel.

Responsibilities

• Support the Office Manager and Managing Partners with administrative tasks.
• Handle monthly billing, posting client expenses and LEDES1998 client bills.
• Manage accounts payable, receivable, collections, deposits, and trust accounts.
• Communicate with vendors and monitor invoice status.
• Oversee expense reimbursements and payroll coordination assistance.
• Help coordinate HR and benefits administration and onboarding.
• Maintain file management systems using FileVine and provide general office support.
• Generate regular administrative reporting for firm leadership.

Skills

Billing and accounts management

Office administration

Vendor management

Communication skills

Discretion and confidentiality

Tools

QuickBooks

Timeslips

Outlook

Word

Excel

FileVine

Job description

SourcePro Search, LLC, in Midtown Manhattan, is seeking an organized and proactive Assistant Office Manager for a hybrid role (3 days in-office). You will support the Office Manager and Managing Partners with high-level administrative and operational tasks, and oversee billing and financial processes.

The ideal candidate has 3–5 years of law firm or professional services office administration experience, proficiency in QuickBooks, Timeslips, Outlook, Word and Excel, and strong communication