Hybrid IP Practice Assistant – Legal Admin Pro

Nixon Peabody LLP; San Francisco (CA); Hybrid; USD 77,000 - 110,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Nixon Peabody LLP in San Francisco, CA is seeking a Practice Assistant to provide high-level administrative support to an assigned group of partners, counsel, and associates. The role starts with five days in the office, Monday–Friday, with a hybrid schedule available after training.

The PA handles calendars, document preparation, travel arrangements, billing support, and client communications, aiming for proactive, accurate service.

Qualifications

• 3+ years of relevant law-firm experience.
• Bachelor's Degree required; experience in lieu of degree considered.
• Excellent communication and proofreading skills.
• Proficient in Microsoft Office.

Responsibilities

• Provide high-level practice- and client-facing administrative support for assigned timekeepers.
• Proactively manage calendars and travel; arrange meetings and logistics.
• Prepare documents, proofs, and correspondence; handle billing and expense processing.
• Support practice development initiatives and coordinate on-site events.
• Assist with file organization, records, and firm applications.

Skills

Experience 3+ years

MS Office

Communication skills

Education

Bachelor's Degree

Tools

InterAction

Workshare

Chrome River

Job description

Nixon Peabody LLP in San Francisco, CA is seeking a Practice Assistant to provide high-level administrative support to an assigned group of partners, counsel, and associates. The role starts with five days in the office, Monday–Friday, with a hybrid schedule available after training.

The PA handles calendars, document preparation, travel arrangements, billing support, and client communications, aiming for proactive, accurate service.