Hybrid Law Practice Assistant — Admin & Scheduling Pro

Holland & Knight LLP; San Francisco (CA); Hybrid; USD 126,364,000 - 189,690,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

401(k) plan

Job summary

Holland & Knight LLP in San Francisco seeks a Practice Assistant to support a team of lawyers and professionals. The role is hybrid with four days in office and one day from home, requiring strong MS Office and document management skills.

Responsibilities include scheduling, travel, reimbursements, billing support, and preparing engagement letters. A Bachelor’s degree or 4–5 years of relevant experience is preferred. Competitive benefits and an equal opportunity employer.

Qualifications

• Proven ability to provide high-quality administrative support to lawyers and professionals.
• Experience with scheduling, travel arrangements, billing, and conflict checks.
• Timely processing of reimbursements, invoices, and documents.

Responsibilities

• Communicate professionally with clients, lawyers, and staff via multiple channels.
• Manage high-volume, competing schedules with confidence and calm.
• Coordinate domestic and foreign travel and prepare related travel arrangements.
• Prepare and process invoices, check requests, and reimbursements.
• Draft engagement letters, scope letters, and other client documents.

Skills

Microsoft Office Suite

Adobe

Document management systems

Electronic signature software

Administrative support skills

Attention to detail

Communication skills

Independent work

Education

Bachelor’s degree

Paralegal support experience

Tools

Firm travel system

Job description

Holland & Knight LLP in San Francisco seeks a Practice Assistant to support a team of lawyers and professionals. The role is hybrid with four days in office and one day from home, requiring strong MS Office and document management skills.

Responsibilities include scheduling, travel, reimbursements, billing support, and preparing engagement letters. A Bachelor’s degree or 4–5 years of relevant experience is preferred. Competitive benefits and an equal opportunity employer.