Legal Practice Assistant - Hybrid, Calendar & Client Support

Nixon Peabody LLP; New York (NY); Hybrid; USD 77,000 - 110,000; Full time

Job summary

Nixon Peabody LLP in New York City seeks a Secretary/Practice Assistant to provide high-level administrative support for assigned timekeepers and clients. You will manage calendars, prepare documents, proofread, answer phones, coordinate meetings, travel and expenses, and maintain files with accuracy.

The initial training is on-site, five days a week, Monday through Friday; after training a hybrid schedule is available.

Qualifications

• 3+ years of relevant experience within a law firm setting.
• Bachelor’s Degree required. Experience in lieu of a degree will be considered.
• Notary Public certification preferred.
• Excellent communication skills, both verbal and written.
• Attention to detail with the ability to handle difficult situations and meet varying deadlines.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong research, proofreading and editing skills.
• Proficient in Microsoft Office Suite (i.e. Excel and Power Point).
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Willingness to learn new skills involving Litigation law.

Responsibilities

• Provide high-level practice- and client-facing administrative support for assigned timekeepers and others as requested.
• Preparing documents quickly and accurately; proofreading own and others' work; proofreading and editing as needed.
• Proactively managing calendars, ensuring all details are anticipated and well-coordinated; coordinating meetings and travel logistics.
• Assist in tracking CLE requirements and attorney renewals for various legal organizations and courts.
• Maintaining up-to-date desk procedures and client-specific preferences.

Skills

Communication skills

Attention to detail

Interpersonal skills

Multitasking

Teamwork

Notary Public

Education

Bachelor's Degree

Tools

Microsoft Office

Excel

PowerPoint

Job description

Nixon Peabody LLP in New York City seeks a Secretary/Practice Assistant to provide high-level administrative support for assigned timekeepers and clients. You will manage calendars, prepare documents, proofread, answer phones, coordinate meetings, travel and expenses, and maintain files with accuracy.

The initial training is on-site, five days a week, Monday through Friday; after training a hybrid schedule is available.