IP Legal Practice Assistant — Onsite 3 Days/Week

AMS Staffing Inc.; San Francisco (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Referral Fee: AMS will pay $500 should

the person you refer gets hired

Job summary

The IP Legal Practice Assistant will work directly with multiple partners and senior associates to manage lawyers' practices and complete complex administrative tasks. They will be key representatives for their supported lawyers, their practice areas, and teams.

Responsibilities include editing legal documents, preparing court filings, maintaining digital and physical files, coordinating travel, time tracking, and assisting with new business intake and invoicing. A Bachelor's degree is required.

Qualifications

• Bachelor's degree is required.
• Proficiency with Microsoft Office Suite and document management tools.
• Experience with iManage, Forte and Litera Compare preferred.
• Familiarity with Concur, Basware, and billing apps like Intapp Time and Paperless Proforma.
• Knowledge of FileTrail, Adobe Acrobat Pro, DocuSign, eFax and related systems.
• Experience with Metastorm is a plus and ability to type 65 wpm or more.
• Occasional overtime work may be required.

Responsibilities

• Creating, editing, and proofreading correspondence and practice area documents; generate reports and organize binders.
• Create and edit charts and spreadsheets with basic formulas.
• Create and edit PowerPoint presentations.
• Respond to client inquiries, billable or non-billable, and meet client requests promptly.
• Prepare and coordinate court filings (physical and ECF).
• Provide trial and hearing support.
• Assist with new business intake, conflict checks, and engagement letters.
• Maintain organized electronic and physical files and timekeeping for timekeepers.
• Prepare monthly client invoices and review narratives and billing details.
• Support with expense reports, vendor invoices, and Research/DocuSign etc.

Education

Bachelor's degree

Tools

Microsoft Office Suite

iManage

Forte

Litera Compare

Concur

Basware

Intapp Time

Paperless Proforma

Elite Enterprise

3E

FileTrail

Adobe Acrobat Pro

DocuSign

eFax

PS Ship

Metastorm

Job description

The IP Legal Practice Assistant will work directly with multiple partners and senior associates to manage lawyers' practices and complete complex administrative tasks. They will be key representatives for their supported lawyers, their practice areas, and teams.

Responsibilities include editing legal documents, preparing court filings, maintaining digital and physical files, coordinating travel, time tracking, and assisting with new business intake and invoicing. A Bachelor's degree is required.