Legal Practice Assistant - Hybrid Schedule & Growth

Nixon Peabody LLP; Boston (MA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Nixon Peabody LLP in Boston, MA is seeking a Practice Assistant to support a group of partners, counsel, and associates. The PA will manage calendars, prepare documents, answer phones, and handle administrative tasks across firm applications.

The role requires 3+ years in a law firm, a Bachelor's degree (Notary preferred), strong communication, proofreading, and MS Office skills. Initial onsite training, then hybrid work options are available.

Qualifications

• 3+ years of relevant experience within a law firm setting.
• Bachelor’s Degree required. Experience in lieu of a degree will be considered.
• Notary Public certification preferred.
• Excellent communication skills, both verbal and written.
• Attention to detail with the ability to handle difficult situations and meet deadlines.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong proofreading and editing skills.
• Proficient in Microsoft Office Suite (Excel and Power Point).
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Willingness to learn new skills involving Litigation law.

Responsibilities

• Provide high-level practice- and client-facing administrative support for assigned timekeepers and others as requested.
• Proactively managing calendars, ensuring all details are anticipated and well-coordinated.
• Preparing documents quickly and accurately; proofreading own and others' work.
• Answering phones promptly with a friendly, professional tone and gathering information for messages.
• Maintaining up-to-date desk procedures and knowledge of attorney preferences.

Skills

Communication

Attention to detail

Interpersonal skills

Research

Proofreading

Office Suite (Excel/PowerPoint)

Education

Bachelor's degree

Notary Public certification (preferred)

Job description

Nixon Peabody LLP in Boston, MA is seeking a Practice Assistant to support a group of partners, counsel, and associates. The PA will manage calendars, prepare documents, answer phones, and handle administrative tasks across firm applications.

The role requires 3+ years in a law firm, a Bachelor's degree (Notary preferred), strong communication, proofreading, and MS Office skills. Initial onsite training, then hybrid work options are available.