Hybrid Practice Assistant for Legal Team

Holland & Knight; San Francisco (CA); Hybrid; USD 61,000 - 91,000; Full time

Benefits offered by this job

Bonus opportunities

Comprehensive benefits package

Job summary

Holland & Knight in San Francisco seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals. This is a hybrid role with four days in office and one day remote.

You will manage calendars, travel arrangements, billing support, client communications, and document preparation under attorney supervision, delivering accurate, timely work in a fast-paced environment.

Qualifications

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Proficiency in administrative assistant functions and advanced communications skills.
• Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.

Responsibilities

• Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
• Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.
• Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
• Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
• Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.

Skills

Microsoft Office Suite

Adobe

Administrative support

Document management

Electronic signature software

Communication skills

Education

Bachelor's degree

Tools

Document management systems

Electronic signature software

Job description

Holland & Knight in San Francisco seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals. This is a hybrid role with four days in office and one day remote.

You will manage calendars, travel arrangements, billing support, client communications, and document preparation under attorney supervision, delivering accurate, timely work in a fast-paced environment.