Hybrid Invoicing Analyst—Data & Process Innovation

CJ Logistics Corporation; Des Plaines (IL); Hybrid; USD 60,000 - 76,000; Full time

Job summary

CJ Logistics Corporation in Des Plaines, IL is seeking a Finance/Invoicing Analyst to support monthly invoicing, design new solutions, and back up the Invoicing Manager. This hybrid role will interface with Logistics Centers and customers, handling data extraction in Excel, creating templates, and analyzing invoicing trends to improve processes.

Requires MercuryGate experience and a Bachelor's degree in a related field.

Qualifications

• Bachelor’s degree in accounting, finance, math, or related field.
• 2–3 years of experience in accounting, financial analysis, data analysis, or math.
• Strong PC skills including Microsoft Excel and Word.
• MercuryGate experience required.
• Strong interpersonal verbal and written skills for internal Communications with Logistics Centers and external customers.
• Attention to detail, conscientiousness and organizational skills.
• Must balance priorities and meet weekly/monthly deadlines.

Responsibilities

• Download data from CJL systems into Excel.
• Validate data with Logistics Center personnel.
• Maintain relationships with Logistics Center personnel and customers.
• Solicit accessorial input from Logistics Centers and validate.
• Develop, analyze and review data for invoicing.
• Develop and maintain invoicing templates for weekly, monthly, and ad hoc invoices.
• Design and implement new invoicing solutions.
• Issue, record and distribute weekly, monthly, and ad hoc invoices.
• Track invoicing trends and startup costs against estimates.

Skills

Strong communication

Attention to detail

Organizational skills

Time management

Team oriented

Education

Bachelor's degree in accounting/finance/math

Tools

MercuryGate

Microsoft Excel

Microsoft Word

JD Edwards EnterpriseOne

Job description

Schedule: M-F, 8:00am - 5:00pm CST
Incentive eligible: No

Position Overview

Reporting to the Sr. Manager, Invoicing Solutions, this person will be a key member of the finance team supporting the company's growth by assisting in completing the monthly invoicing requirements, designing and implementing new solutions, acting as back-up to the manager, and assisting the Invoicing Coordinator in completing the monthly duties for that role.

Essential Job Duties & Responsibilities

Download data from various CJL systems into Excel
Work with Logistics Center personnel to validate data
Maintain strong working relationships with internal Logistics Center personnel and external customers through solid written and communication skills
Solicit accessorial input from Logistics Centers and be able to validate
Develop, analyze and review data required for invoicing
Develop and maintain invoicing templates for weekly, monthly, and ad hoc invoices.
Design and implement new invoicing solutions
Issue, record and distribute weekly, monthly, and ad hoc invoices
Track and analyze historical invoicing trends
Track start-up costs and analyze variance to estimate
Complete variance to budget analysis
Maintain documentation of invoicing processes
Assist with information requests / invoicing questions from customers and Logistics Center personnel
Provide support and direction for Invoicing Coordinator
Perform other related job duties as assigned or required.

Required Qualifications

Bachelor’s degree required in accounting, finance, math, or related field
2-3 years of experience in accounting, financial analysis, data analysis, or math.
Strong PC skills including Microsoft Excel and Word.
MercuryGate experience required
Strong interpersonal verbal and written skills for internal communications with Logistics Centers and external communications with customers
Attention to detail, conscientiousness and organizational skills is a must
Must be team-oriented, able to work independently and cooperatively
Must be able to balance priorities, manage multiple weekly and monthly deadlines

Preferred Qualifications

Experience managing others preferred
JD Edwards EnterpriseOne experience is a plus
Prior process management experience is a plus
The ability to learn new systems is a plus
Intermediate knowledge and experience with Microsoft Excel required, advanced knowledge and experience a plus

Physical Requirements

This is largely a sedentary role requiring the physical ability to:

Sit for prolonged periods of time at a desk while working on a computer
Use hands and fingers to operate a keyboard, mouse, and telephone
Speak and hear clearly in person, virtually, and over the phone
Occasionally stand, walk, reach, stoop, or lift up to 10 pounds

Work Environment

This position operates in a professional office environment. The role routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and printers.

The work environment is typically quiet to moderate in noise level and is climate controlled.

Location/Remote Eligibility

This is a hybrid role based out of our Des Plaines, IL office. Regular, on-site presence is required (4) days per week or asotherwise directed by the company.

The role may be performed in a hybrid work setting (combination of on-site and/or remote), depending on businessneeds and location eligibility. When working remote, employees are expected to maintain a dedicated, distraction-free,confidential workspace and reliable internet connection.

Schedule

Work hours may vary by shift assignment and may include evenings, weekends, holidays, and overtime based on business needs.