Data Analyst - Invoicing / Excel

Supreme Staffing; Memphis (TN); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Job summary

The Invoicing Coordinator is based at the client site in Memphis, TN and ensures accurate and timely invoicing for customers and vendors, with a strong emphasis on data integrity and Excel-powered processes.

Role demands high-volume, repetitive tasks performed accurately, proactive problem solving, and cross-functional collaboration with Operations, Finance and Accounting to validate billing information and produce timely reports.

Qualifications

• Experience in billing, invoicing, accounts receivable, or related accounting.
• Bachelor's degree in Accounting, Finance, Economics, Engineering, or related field.
• Advanced Excel skills: PivotTables, VLOOKUP/XLOOKUP, IF.
• Strong analytical mindset with high attention to detail.
• Ability to perform repetitive, high-volume tasks accurately.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work independently and in a team.
• Problem-solving and continuous improvement mindset.
• Commitment to data integrity in financial reporting.

Responsibilities

• Generate accurate customer invoices using billing systems.
• Audit data and apply customer-specific coding before submission.
• Code vendor and utility invoices for accurate processing.
• Identify and correct billing discrepancies and disputes.
• Communicate invoice status with customers and provide supporting documentation.
• Maintain invoicing databases and documentation for accuracy and compliance.
• Analyze billing data to identify variances and improvements.
• Collaborate with Operations, Finance, Accounting to reconcile billing.
• Generate daily, weekly, and monthly billing reports.
• Support month-end and year-end accounting activities.

Skills

Analytical skills

Attention to detail

Time management

Education

Bachelor's degree in Accounting

Tools

Excel

PivotTables

VLOOKUP/XLOOKUP

IF statements

Job description

Connect has partnered with one of our top global logistics clients seeking a candidate with great Excel and analytical skills!

Pay: $24/hr

Location: Memphis, TN (E-Shelby Dr. + Getwell)

Schedule: M-F 8:00 to 5:00pm.

Type: On Site // Temp to Perm

Benefits & Appreciation: Supremes' Medical Dental & Vision

Position Summary

The Invoicing Coordinator is responsible for the accurate and timely preparation, review, and processing of customer and vendor invoices. This role supports the company's financial operations by ensuring billing accuracy, maintaining data integrity, resolving invoice discrepancies and compliance. The ideal candidate possesses strong Excel skills, exceptional attention to detail, and the ability to perform high-volume, repetitive tasks with a high degree of accuracy and consistency. Success in this role requires strong organizational skills, a proactive problem-solving approach, and the ability to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Generate accurate and timely customer invoices utilizing billing systems.
• Audit invoice data and apply customer-specific coding and billing requirements prior to submission.
• Review, classify, and code vendor and utility invoices to ensure accurate processing and payment.
• Apply a high level of attention to detail when reviewing invoices, coding transactions, validating supporting documentation, and ensuring billing accuracy.
• Conduct thorough audits of billing data to identify and correct discrepancies before invoice submission.
• Research, investigate, and resolve billing discrepancies, disputes, and payment-related issues.
• Communicate with customers regarding invoice status, corrections, supporting documentation, and billing inquiries.
• Maintain and update invoicing databases, records, and documentation to ensure data accuracy and compliance.
• Analyze financial and billing data to identify variances.
• Collaborate with Operations, Finance, Accounting, and other departments to validate and reconcile billing information.
• Maintain reports, dashboards, and tracking tools to support business objectives.
• Generate daily, weekly, and monthly billing reports and monitor key performance indicators.
• Provide data-driven recommendations to improve billing accuracy, workflow efficiency, and financial performance.
• Ensure compliance with company policies, customer requirements, and applicable financial controls.
• Support month-end and year-end accounting activities as needed.

Required Qualifications

• Experience in billing, invoicing, accounts receivable, finance, or a related accounting function.
• Desirable bachelor's degree in Accounting, Finance, Economics, Engineering, Business Administration, or a related field.
• Advanced proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP and IF statements.
• Strong analytical mindset with exceptional attention to detail and accuracy.
• Ability to perform repetitive tasks while maintaining a high level of precision, consistency, and productivity.
• Demonstrated ability to identify data discrepancies, investigate root causes, and implement corrective actions.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively within a team environment.
• Proven problem-solving skills and a commitment to continuous improvement.
• Commitment to maintaining data integrity and quality in financial reporting and invoicing processes.

Preferred Qualifications

• Experience with ERP, accounting, or billing software systems.
• Knowledge of accounts receivable processes and invoice auditing practices.
• Familiarity with customer-specific billing requirements and compliance standards.

Core Competencies

• Attention to Detail
• Accuracy and Data Integrity
• Critical Thinking
• Problem Solving
• Process Improvement
• Organization and Prioritization
• Time Management
• Customer Focus
• Communication
• Accountability

Success Measures

• Invoice accuracy and timeliness
• Reduction in billing errors and disputes
• Compliance with customer and company billing requirements
• Timely resolution of invoice-related issues
• Quality and accuracy of financial reporting and analysis
• Continuous improvement of billing processes and operational efficiency
• Consistent performance of high-volume invoicing activities with minimal errors