Hybrid HR & Leadership Operations Executive Assistant

Books Are Fun; Louisville (CO); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

401K

Dental insurance

Vision insurance

Health insurance

Flexible Spending Account

Paid Time Off

13 paid holidays

Hybrid working environment

Internet stipend

Life insurance

Volunteer Time Off

Book club

Job summary

Books Are Fun in Louisville, CO is seeking an Executive Assistant to support HR/Payroll and the leadership team. This hybrid, full-time role starts with HR and payroll administration and grows to include meeting planning, reports, and event coordination across the organization.

You’ll help manage onboarding, records, audits, and day-to-day operations while building knowledge of the business and earning trust across teams. Strong communication and discretion are essential.

Qualifications

• 2+ years in an EA/HR admin or similar role supporting multiple stakeholders.
• Starting with HR-administration-heavy scope and growing into leadership support.
• Strong organizational skills and good judgment on urgency versus delay.
• Excellent written and verbal communication.
• Discretion with confidential HR and recruiting information.
• Proficiency with Microsoft Office; experience with 365, SharePoint and OneDrive.
• Comfort using AI tools for drafting and research.
• Willingness to learn new systems and improve processes.

Responsibilities

• Support HR & payroll functions within Accounting; assist with onboarding logistics and audits.
• Open and post job requisitions; manage new-hire orientation and onboarding paperwork.
• Maintain personnel files and assist with benefits/records audits (I-9).
• Enter data and generate reports from payroll and benefits systems; provide admin support.
• Coordinate company-wide meetings and events; maintain SOPs and trackers.
• Cross-train teammates to ensure coverage of critical processes.
• Support leadership with meetings, materials, and quarterly events logistics.
• Reconcile corporate cards and expense reporting; assist with insurance renewals.

Skills

HR Administration

Executive Support

Strong Organization

Excellent Communication

Discretion with Confidential Info

Cross-functional Collaboration

Problem Solving

AI Tools Proficiency

Microsoft Office

SharePoint & OneDrive

Tools

SharePoint

OneDrive

Payroll Systems

MS Office 365

Job description

Books Are Fun in Louisville, CO is seeking an Executive Assistant to support HR/Payroll and the leadership team. This hybrid, full-time role starts with HR and payroll administration and grows to include meeting planning, reports, and event coordination across the organization.

You’ll help manage onboarding, records, audits, and day-to-day operations while building knowledge of the business and earning trust across teams. Strong communication and discretion are essential.