Hybrid HR & Executive Assistant - Admin & Payroll

Pedes Orange County; Irvine (CA); Hybride; USD 34 000 - 41 000; Plein temps

Avantages offerts par ce poste

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Résumé du poste

Pedes Orange County is seeking a full-time in-office HR Assistant and Executive Assistant to support HR operations and executive projects. This role features hybrid responsibilities in a fast-paced vascular clinic setting.

You will manage onboarding, payroll support, vendor coordination, and general office administration to ensure smooth daily operations. The ideal candidate has 1+ year of HR or related experience, knowledge of California employment laws, proficiency with QuickBooks and MS

Qualifications

• 1+ year HR, office admin, or accounting experience (healthcare setting preferred).
• Knowledge of California employment laws and HR best practices.
• Proficiency in QuickBooks and Microsoft Office Suite.
• Excellent communication, time management, and problem-solving skills.
• High level of discretion when handling confidential information.
• Experience with HR software such as BambooHR or EMR systems preferred.
• Bachelor’s Degree in HR, Business Management, Accounting, or related field; aPHR preferred.
• Ability to multitask, prioritize effectively, and adapt to shifting needs in a clinical environment.

Responsabilités

• Onboard/offboard employees with document checks and license verification.
• Maintain personnel files and ensure labor-law compliance.
• Oversee employee relations, performance management, and reviews.
• Handle time-off requests, attendance, and payroll timesheets.
• Support recruitment: post ads, screen candidates, schedule interviews.
• Coordinate executive scheduling, meetings, and special projects.
• Manage office supplies, mail, and vendor coordination.
• Process bills, payments, and QuickBooks entries; assist monthly reconciliations.

Connaissances

HR knowledge

MS Office proficiency

Communication skills

Time management

Discretion

Multitasking

Formation

Bachelor's Degree in HR/Business/Accounting

aPHR Certification

Outils

QuickBooks

BambooHR

EMR systems

Microsoft Office

Description du poste

Pedes Orange County is seeking a full-time in-office HR Assistant and Executive Assistant to support HR operations and executive projects. This role features hybrid responsibilities in a fast-paced vascular clinic setting.

You will manage onboarding, payroll support, vendor coordination, and general office administration to ensure smooth daily operations. The ideal candidate has 1+ year of HR or related experience, knowledge of California employment laws, proficiency with QuickBooks and MS