HR Assitant/Coordinator

Pasona N A, Inc.; Costa Mesa (CA); Hybrid; USD 60,000 - 65,000; Full time

Job summary

Pasona N A, Inc. in Costa Mesa, CA is seeking an HR Assistant / Coordinator to support HR and administrative functions. The role requires coordinating payroll, benefits, and onboarding, with cross-functional responsibilities across the HR team.

The position is on-site/hybrid, with a schedule aligned to East Coast hours and Monday–Friday workdays. The role emphasizes confidentiality, accuracy, and strong communication across stakeholders.

Qualifications

• Associate's degree in related field required.
• 2–3 years of experience as HR Assistant or HR Coordinator, including payroll and benefits administration.
• 1–3 years of experience as Administrative Assistant.
• Experience with ADP is preferred but not required.

Responsibilities

• Maintain accurate, up-to-date, and confidential employee records and HR documentation.
• Respond to employee inquiries regarding policies, benefits, and hiring processes.
• Provide clerical and administrative support to HR, including reporting.
• Administer payroll, address questions, correct errors, and distribute checks.
• Coordinate vehicle leasing program, registrations, and related matters.
• Administer benefits, leave programs, OSHA requirements, and postings.
• Handle general admin duties and support company events and visits.
• Assist with training programs and internal materials.
• Support recruitment activities and onboarding.

Skills

Verbal comms

Written comms

Interpersonal skills

Organizational skills

Fast-paced

MS Office

Payroll systems

HRIS

Education

Associate degree

Tools

ADP

Payroll systems

HRIS

Job description

Job Title: HR Assistant / Coordinator

This role requires frequent interaction with East Coast stakeholders and an early work schedule to align with Eastern Time.

Work Schedule:Monday–Friday, 6:00 AM – 3:00 PM(1-hour lunch break)

Location:Costa Mesa, CA

Work Style:ON-SITE Hybrid

Salary Range:$60,000 – $65,000 (base)

Job Summary

The HR Assistant / Coordinator supports the Human Resources department by performing a wide range of HR and administrative functions to ensure efficient and effective operations. This role may be shared among multiple administrative staff, with responsibilities rotated as part of cross-training initiatives or adjusted based on team needs and business demands.

Duties and Responsibilities

• Maintain accurate, up-to-date, and confidential employee records, files, and HR documentation.
• Ensure compliance with company policies, internal controls, and audit requirements.
• Respond to employee inquiries regarding company policies, benefits, and hiring processes.
• Provide general clerical and administrative support to the HR department, including preparing reports for Accounting and other departments as requested.
• Administer payroll functions, including processing payroll, addressing employee questions, correcting errors, and distributing checks.
• Manage and maintain the company vehicle leasing program, including vehicle ordering, registration, and coordination of accident or insurance-related matters.
• Administer employee benefits, leave programs, OSHA requirements, and federal compliance postings across all locations.
• Perform general administrative duties such as answering the company switchboard, handling incoming and outgoing mail and packages, managing office supplies, addressing facility-related issues, and supporting company events and visitors.
• Prepare or assist with mandatory and non-mandatory training programs and create internal training and educational materials.
• Support recruitment activities and assist with new hire onboarding and orientation.
• Serve as a liaison between the company and external vendors, including benefits providers such as health, disability, and retirement plan administrators.
• Perform other duties as assigned.

Required Skills and Abilities

• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to handle sensitive and confidential information with professionalism, discretion, and tact.
• Exceptional organizational skills and strong attention to detail.
• Ability to thrive in a fast-paced and occasionally high-pressure environment.
• Proficiency in Microsoft Office Suite or similar software.
• Proficiency with, or the ability to quickly learn, payroll systems, HRIS platforms, and related applications.

Education and Experience

• Associate’s degree in a related field required.
• 2–3 years of experience as an HR Assistant or HR Coordinator, including payroll and benefits administration.
• 1–3 years of experience as an Administrative Assistant required.
• Experience with ADP is preferred but not required.