Hybrid Grantmaking Administrative Specialist

Pilot House Associates; Boston (MA); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Vacation 15 days per year

Parental leave

Hybrid work environment

Remote-friendly (partial)

Job summary

Pilot House Associates seeks a Program Assistant to provide administrative support for the domestic giving portfolio. The role reports to the Senior Program Officer and focuses on the grantmaking cycle, data management, and meeting coordination in a hybrid Boston environment.

The ideal candidate is highly organized, detail-oriented, and able to work independently while collaborating with a diverse team. A bachelor’s degree and nonprofit experience are preferred, with strong Microsoft Office and

Qualifications

• Bachelor’s degree required.
• Three or more years of full-time administrative work experience; nonprofit/philanthropy preferred.
• Exceptional organizational skills; ability to multitask and meet deadlines.

Responsibilities

• Schedule meetings, calls, and site visits for the Senior Program Officer.
• Support grantmaking and grant monitoring processes.
• Log inquiries and data entry in the grantmaking database.

Skills

Organizational skills

Written & verbal communication

Team collaboration

Discretion & confidentiality

Education

Bachelor’s degree

Tools

Salesforce

Microsoft Office

Job description

Pilot House Associates seeks a Program Assistant to provide administrative support for the domestic giving portfolio. The role reports to the Senior Program Officer and focuses on the grantmaking cycle, data management, and meeting coordination in a hybrid Boston environment.

The ideal candidate is highly organized, detail-oriented, and able to work independently while collaborating with a diverse team. A bachelor’s degree and nonprofit experience are preferred, with strong Microsoft Office and