Grants & Programs Associate — Hybrid Work, Foundation Impact

GMA Foundations, Inc

Boston (MA)

Hybrid

USD 44,000 - 60,000

Full time

14 days+

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Job summary

GMA Foundations in Boston, MA is seeking a Program Associate to support multiple client teams under supervision of a Program Officer, handling administrative tasks, grantmaking support, meeting logistics, and board meeting prep. You will conduct grant reviews with supervision, maintain files, generate reports, and communicate with accounting, legal, and investment advisors.

Strong nonprofit knowledge, excellent written communication, and MS Office skills are essential.

Qualifications

Bachelor’s degree and 3+ years of administrative experience, including internships or volunteer work; or 3+ years in nonprofit administration.
Associate’s degree with 5+ years of administrative experience as detailed above

Responsibilities

Oversee client foundations’ administrative activities, assigning duties to administrative staff.
Support grantmaking for several clients: respond to questions, manage proposals flow, schedule site visits, correspond with applicants and boards, process grant payments.
Prepare materials for client board meetings and coordinate meeting logistics.
Attend client board meetings and prepare minutes.
Conduct grant proposal reviews with supervision.
Prepare summaries of grant proposals and analyze financial documents.
Develop and oversee standard terms for grant applications and reports.
Maintain accurate filing of client documents.
Enter data in grants management system and generate reports.
Monitor grantee reporting requirements.
Prepare correspondence or supervise its preparation.
Coordinate with accounting, legal, and investment advisors.
Represent the foundation at public meetings and events.
Assist staff during peak cycles to ensure high-level client service.