Foundation Programs Associate: Grantmaking & Operations (Hybrid)

Council of Foundations; Town of Newark (WI); Hybrid; USD 52,000 - 74,000; Full time

Job summary

IntermediaryEd seeks a Program Associate to build the foundation for grantmaking supporting young adults. You will organize systems, track milestones, and keep multiple projects on schedule in a fast-moving, mission-driven environment.

The role blends administrative coordination with program support, requiring excellent writing, scheduling, and collaboration with leadership as the foundation launches in 2027. Hybrid work includes in-person Newark-based meetings and occasional travel.

Qualifications

• 3+ years in administrative, coordination, or project support roles.
• Excellent organizational skills and attention to detail.
• Proficiency with GenAI and traditional software tools.
• Thrives in a startup environment with evolving processes.
• Self-starter who takes initiative and asks clarifying questions.
• Discretion handling sensitive information.
• Strong written and verbal communication.
• Commitment to IntermediaryEd’s mission and values.

Responsibilities

• Maintain portfolio management tools, keeping grant data and milestones up to date.
• Support grantmaking process: prepare materials and track pipeline.
• Track follow-ups and deadlines with grantees.
• Evaluate pipeline against career outcomes and evidence standards.
• Coordinate scheduling and logistics for grantee meetings and events.
• Prepare materials for convenings and advisory council meetings.
• Draft and proofread internal/external memos and grant summaries.
• Research grantees and trends as needed.
• Track learning questions and patterns across grants.
• Identify workflow gaps and help implement fixes.
• Support VP, Programs with expenses and calendar management.
• Take on additional responsibilities as assigned.

Skills

Administrative experience

Coordination

GenAI tools

Startup mindset

Communication

Tools

Google Workspace

CRM

Calendar/project tools

Job description

IntermediaryEd seeks a Program Associate to build the foundation for grantmaking supporting young adults. You will organize systems, track milestones, and keep multiple projects on schedule in a fast-moving, mission-driven environment.

The role blends administrative coordination with program support, requiring excellent writing, scheduling, and collaboration with leadership as the foundation launches in 2027. Hybrid work includes in-person Newark-based meetings and occasional travel.