Hybrid Global Programs Admin & Grants Coordinator

Key Human Services; Harrisburg (Dauphin County); Hybrid; USD 46,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

PTO

Tuition reimbursement

Student loan forgiveness program

Wellness programs

Job summary

Keystone Human Services is seeking a dedicated Program Assistant to support the Global Programs & Advocacy team in Harrisburg, PA. This role organizes calendars, meetings, documents, and communications while coordinating cross-functional work with internal teams and external partners.

You will handle scheduling, travel logistics, data/reporting, and prep materials for meetings and boards, ensuring discretion and professionalism across time zones and complex programs.

Qualifications

• Requires high school diploma or equivalent; a related Bachelor's degree preferred.
• Two years of administrative, project, program, operations, grants, advocacy, or coordination experience in a complex organization.
• Experience with cross-functional projects and nonprofit administration or advocacy is preferred.

Responsibilities

• Provide administrative and coordination support to Global Programs & Advocacy leadership and teams by managing calendars, meetings, priorities, timelines, deliverables, communications, and follow-up actions.
• Coordinate communication and stakeholder engagement among global teams, internal departments, external partners, government officials, grantees, advocates, and nonprofit coalitions.
• Maintain organized workflows, records, trackers, templates, project documents, grant data, applications, deadlines, and reports.
• Draft, edit, proofread, and organize communications, advocacy materials, presentations, reports, and social media content.
• Coordinate meetings, conferences, advocacy activities, and domestic and international travel across time zones.
• Support board, financial, and administrative processes by preparing materials and processing invoices and contracts.

Skills

Strong organizational skills

Time management

Problem solving

Judgment

Communication skills

Discretion

Education

High school diploma or equivalent

Bachelor’s degree in a related field

Tools

Microsoft Office

Teams

Outlook

SharePoint

Excel

Job description

Keystone Human Services is seeking a dedicated Program Assistant to support the Global Programs & Advocacy team in Harrisburg, PA. This role organizes calendars, meetings, documents, and communications while coordinating cross-functional work with internal teams and external partners.

You will handle scheduling, travel logistics, data/reporting, and prep materials for meetings and boards, ensuring discretion and professionalism across time zones and complex programs.